Proposal Contract Manager

*ONLY CANDIDATES LOCAL TO BAY AREA*

Location: San Ramon, CA (Hybrid - 3 Days onsite)

Rate: 60k - 70k annually on 1099

Looking for a candidate who can fully handle onboarding for government contracts (including BART, Caltrans, state, and other agencies) and manage the proposal/estimate process from start to finish:

TOP 3 THINGS:

• Previous staffing agency experience or similar
• Proven negotiation skills and success in obtaining/wining Gov/State RFP bids
• Great written and verbal communication skills specifically in working w/Gov and State agencies having contacts and relationships w/Gove and State agencies is a plus

Company Overview: We are a small but ambitious Corporation seeking to expand into government contracting opportunities with agencies such as BART, Caltrans, local municipalities, and various state and federal entities. We are looking for a self-driven, highly organized professional to take full ownership of the contract acquisition process from registration to award.

Position Summary: The Government Contract Acquisition & Proposal Manager will be responsible for positioning our company to successfully bid on and win government contracts. This role will manage the entire process—including identifying opportunities, completing registrations and certifications, writing proposals and estimates, and ensuring compliance with agency requirements. The ideal candidate is both strategic and hands-on, with deep knowledge of public procurement processes and a proven ability to navigate complex requirements.

Key Responsibilities:

Onboarding & Registration:

• Complete all necessary registrations for federal, state, and local government contracting portals (e.g., SAM.gov, Cal eProcure, BART procurement systems, Caltrans vendor registration).
• Obtain and maintain all required certifications (e.g., small business, DBE, MBE/WBE, etc., if applicable).

Opportunity Identification:

• Research, monitor, and track relevant bid opportunities across federal, state, local, and transportation agencies.
• Maintain a bid calendar with upcoming solicitations, deadlines, and submission requirements

Proposal Development:

• Prepare, write, and submit complete bid packages, including technical proposals, estimates, cost breakdowns, and supporting documentation.
• Ensure all proposals comply with solicitation requirements, formatting guidelines, and submission deadlines.

Estimating & Pricing:

• Develop accurate and competitive cost estimates for services or projects, factoring in labor, materials, subcontractors, and overhead.
• Collaborate with company leadership to determine bid strategies and profit margins.

Compliance & Recordkeeping:

• Maintain up-to-date knowledge of procurement rules, contract clauses, and compliance requirements for each agency.
• Keep organized records of bids, submissions, awards, and feedback for continuous improvement.

Contract Administration (Post-Award):

• Assist with contract kickoff, compliance reporting, and any modifications or amendments as needed.

Qualifications:

• Proven experience managing government contracting processes from registration to award.
• Familiarity with procurement systems such as SAM.gov, Cal eProcure, and agency-specific vendor portals (BART, Caltrans, etc.).
• Strong proposal writing and technical documentation skills.
• Experience preparing detailed cost estimates and pricing proposals.
• Excellent organizational skills with the ability to manage multiple bids simultaneously.
• Proficiency in Microsoft Office Suite, Adobe Acrobat, and online procurement portals.
• Strong communication and interpersonal skills to interact with agency procurement officers and internal team members.

Preferred Qualifications:

• Experience in construction, transportation, or related service industries.
• Knowledge of small business certifications and compliance programs.
• Understanding of contract law and public procurement policies.