What are the responsibilities and job description for the Firm Practice Operations Lead (Executive Support) position at Seda Law Firm PLLC?
Role Summary
This hybrid role serves as Executive Assistant to the Owner while also acting as the Firm’s Practice Operations Lead. The position exists to protect the Owner’s time, ensure the firm operates efficiently, maintain operational rhythm, execute marketing and outreach initiatives, and deliver weekly KPI visibility. The role coaches first, escalates patterns second, and ensures ideas turn into executed action. Although a preference for prior legal experience is a plus, it is not a requirement.
Key Responsibilities
- Serve as Executive Assistant to the Owner, managing calendar, coordination, and preparation
- Protect the Owner’s time by filtering requests and closing follow-up loops
- Ensure daily and weekly firm meetings occur consistently
- Collect, track, and deliver firm-wide KPIs weekly (non-negotiable)
- Coach team members when expectations are missed; escalate recurring issues to the OwnerReview billing and AR summaries to identify bottlenecks and risks
- Coordinate and execute marketing, outreach, and in-person presentations (1–2 per month)
- Attend events with the Owner and manage all logistics
- Ensure post-event follow-up occurs through intake
- Coordinate vendors, agencies, and creatives and hold them accountable
Authority & Boundaries
- May schedule the Owner autonomously for operational and outreach priorities
- May coach team members and address missed expectations
- May coordinate vendors within approved budget parameters
- Does not discipline or terminate employees
- Does not change compensation or provide legal advice
Required Application Materials
To be considered for this position, applicants must submit all of the following:
- A resume
- A cover letter explaining why you believe you are a strong fit for this role, supported by specific examples from your past work experience that demonstrate initiative, follow-through, and accountability
- Completed DISC assessment results (https://www.123test.com/disc-personality-test/)
- Completed Enneagram assessment results (https://www.truity.com/test/enneagram-personality-test?utm_source=chatgpt.com)
Applications that do not include a cover letter addressing fit and the requested DISC and Enneagram results will not be considered.
Job Type: Full-time
Pay: $50,000.00 - $65,000.00 per year
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Health insurance
- Paid time off
- Vision insurance
Work Location: In person
Salary : $50,000 - $65,000