What are the responsibilities and job description for the Office Coordinator position at Security 1st Title?
Position Details – Office Coordinator
The office coordinator is a pivotal role, who provides exceptional customer service with their welcoming and friendly demeanor that leaves a lasting impression on clients and guests. As the first point of contact, they are responsible for greeting guest, facilitating client appointment and meeting room coordination whilst applying a concierge-style service. They are responsible for managing all aspects of front-office operation
and providing support to internal team.
Schedule: Monday to Friday
Work Location: In person
"Security 1st Title LLC is an equal opportunity employer that is committed to diversity and inclusion in the workplace. We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic as outlined by federal, state, or local laws.
This policy applies to all employment practices within our organization, including hiring, recruiting, promotion, termination, layoff, recall, leave of absence, compensation, benefits, training, and apprenticeship. Security 1st Title LLC makes hiring decisions based solely on qualifications, merit, and business needs at the time."
The office coordinator is a pivotal role, who provides exceptional customer service with their welcoming and friendly demeanor that leaves a lasting impression on clients and guests. As the first point of contact, they are responsible for greeting guest, facilitating client appointment and meeting room coordination whilst applying a concierge-style service. They are responsible for managing all aspects of front-office operation
and providing support to internal team.
- Welcome and coordinate client appointment and guests
- Maintain front-office order and lobby preservation
- Promptly addressing incoming calls
- Facilitate shipping and receiving business parcels
- Receipt incoming contracts and accurately record earnest money deposits
- Performing clerical duties such as filing, faxing, mailings, etc.
- Supply inventory monitoring
- Accurately entering data that includes customer and business-related information
- Communicating effectively with customers, vendors, office staff and other business partners
- Maintaining operations by following policies and procedures; reporting needed changes
- Other duties as assigned
- High school diploma or equivalent (required)
- Ability to pass a background check
- A valid driver’s license and the ability to travel on occasion as needed
- The ability to obtain a State of Oklahoma Title Insurance License is required within your first 6 months of employment – the company will provide assistance if needed
- Previous office experience preferred
- 1-3 years of related work experience is preferred
- Basic computer skills and knowledge of Google Suite and/or Microsoft Suite
- Ability to provide outstanding customer service
- Dependability, strong work ethic and punctuality
- Excellent verbal and written communication skills
- Ability to learn quickly and thrive in a fast-paced environment
- Paid Training
- Workdays: Monday-Friday
- Paid Holidays competitive PTO accruals
- Comprehensive Benefits Package including Health, Dental, Vision, 401K, Life Insurance, and more
- Network opportunities with realtors, lenders and other members of the industry
- Valuable education and knowledge in the real estate industry providing real-life benefit
Schedule: Monday to Friday
Work Location: In person
"Security 1st Title LLC is an equal opportunity employer that is committed to diversity and inclusion in the workplace. We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic as outlined by federal, state, or local laws.
This policy applies to all employment practices within our organization, including hiring, recruiting, promotion, termination, layoff, recall, leave of absence, compensation, benefits, training, and apprenticeship. Security 1st Title LLC makes hiring decisions based solely on qualifications, merit, and business needs at the time."