Job Description

Proposal Coordinator

Securitas – Global Clients Americas (GCA)

Location: Remote (United States)

Work Schedule: Full‑time, Eastern Time Zone availability required

Role Overview

Securitas is seeking a motivated, detail‑oriented Proposal Coordinator to support the Global Clients Americas (GCA) proposal team. The successful candidate will be highly organized, deadline‑driven, and comfortable working in a fast‑paced, on‑demand sales environment.

The Proposal Coordinator provides tactical proposal, sales, and CRM support, assisting with bid logistics, opportunity tracking, document formatting, presentation development, and submission readiness for RFIs, RFPs, and other sales deliverables. Prior experience in the security services industry is highly desired but not required. This role requires strong organizational skills, technical proficiency with Microsoft Office tools, and the ability to pivot quickly as priorities shift in a deadline‑driven environment.

The role is fully remote, open to candidates located anywhere in the U.S., with required availability during Eastern Time business hours.

Key Responsibilities

Proposal & Bid Support

• Support the coordination of RFIs, RFPs, and other sales deliverables under the direction of Senior Proposal Coordinators.
• Assist with proposal setup, document organization, version control, and final submission preparation.
• Track assignments, due dates, and milestones to ensure all internal deadlines are met.
• Monitor proposal inboxes, portals, and shared folders to ensure no critical deadlines or updates are missed.

Deadline & Workflow Management

• Maintain excellent awareness of competing deadlines across multiple opportunities.
• Responsively adjust priorities as new requests or changes arise.
• Escalate risks, conflicts, or missing inputs to proposal leadership in a timely manner.
• Organize personal workload in a highly dynamic, on‑demand environment.

Document & Presentation Formatting

• Format and polish Microsoft Word proposals to ensure consistency with branding, templates, and client requirements.
• Create and update PowerPoint presentations for sales pursuits, including basic visual layout, charts, and slide formatting.
• Apply attention to detail for headers, footers, tables, styles, page layout, and typography.
• Ensure deliverables are clean, professional, and client‑ready.

Sales & Team Support

• Provide day‑to‑day administrative and logistical support to proposal and sales team members.
• Assist with compiling attachments, schedules, and supporting exhibits.
• Help maintain content libraries, templates, and shared files to support proposal efficiency.
• Collaborate effectively with cross‑functional contributors (sales, operations, finance, legal).

CRM & Opportunity Management

• Create, update, and maintain opportunity records in the CRM to support active sales pursuits.
• Ensure opportunity data and revenue figures are accurate and kept current throughout the proposal lifecycle.
• Close opportunities in the system as directed and support reporting requests from the sales team.

Required Qualifications

Education & Experience

• Bachelor’s degree preferred (Business, Communications, Marketing, English, or similar field).
• 0–2 years of professional experience in proposal coordination, sales support, marketing, project coordination, or a related administrative role.
• Experience supporting deadlines in a professional, fast‑paced environment is strongly preferred.

Technical Skills

• Strong working knowledge of Microsoft Word and PowerPoint (formatting proficiency required).
• Familiarity with SharePoint, OneDrive, and Microsoft Teams.
• Ability to follow templates, instructions, and brand standards precisely.
• Comfort working in shared document environments with multiple contributors.

Core Competencies

• Excellent time management and organizational skills.
• Strong attention to detail and accuracy.
• Ability to pivot quickly and manage shifting priorities with minimal notice.
• Dependable, responsive, and comfortable working independently in a remote environment.
• Clear written and verbal communication skills in English.

Preferred Qualifications

• Exposure to proposals, bids, RFPs, or sales enablement materials.
• Basic graphic or layout experience (PowerPoint design, proposal formatting, marketing materials).
• Familiarity with professional services or B2B environments.

Work Environment & Expectations

• Fully remote role within the United States.
• Must be available and responsive during Eastern Time business hours, with flexibility to support urgent deadlines as needed.
• Role is highly deadline‑driven and on‑demand; success requires adaptability, responsiveness, and proactive communication.

Securitas is committed to equal employment opportunity. 

“All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, pregnancy, genetic information, disability, status as a protected veteran, or any other applicable legally protected characteristic.”