Candidate Processing Specialist - Bilingual

JOB SUMMARY

The Candidate Processing Specialist supports the Talent Acquisition team by managing and advancing candidates through the Oracle hiring process. The ideal candidate is highly organized, detail-driven, and comfortable working in a fast-paced environment while maintaining a high level of accuracy. Fluency in Spanish (written and verbal) is required, as this role works closely with Spanish-speaking candidates and partners in support of our Puerto Rico recruitment operations. Responsibilities include conducting interviews, explaining the hiring process, coordinating onboarding, and ensuring a smooth and positive candidate experience.

This role is fully remote.

ESSENTIAL FUNCTIONS

• The functions listed describe the business purpose of this position. Specific duties may vary and be documented separately. Additional duties may be assigned or modified based on business needs.
• All assigned duties are considered essential unless otherwise noted.
• Associates are accountable for successful job performance. Standards may be documented separately and may include tasks not listed here.
• Associates must follow all safe work practices, company policies, and safety rules, and report unsafe conditions immediately.
• All duties must be performed professionally, ethically, and in compliance with company procedures. When unsure, associates must request clarification from supervisors or authorized representatives.

Primary Responsibilities

• Guide candidates through every stage of the Oracle hiring process to ensure a smooth and positive experience.
• Conduct timely outreach to candidates to move them to the next steps in the hiring workflow.
• Maintain accurate candidate data in Smartsheet, including status updates and communication logs.
• Coordinate and monitor background checks for all potential employees.
• Confirm candidate eligibility and verify all hiring requirements in accordance with company policy.
• Schedule state-required training when applicable and coordinate new hire orientation sessions.
• Serve as the main point of contact for candidate questions related to the hiring and onboarding process.
• Identify workflow gaps and propose opportunities to improve efficiency and the overall candidate experience.

MINIMUM QUALIFICATIONS AT ENTRY

Additional qualifications may be specified and given preference depending on business needs.

Education/Experience
A combination of education and experience sufficient to perform the essential functions of the job, as determined by the company.

Competencies (as demonstrated through experience, training, or testing)

• Knowledge of standard office procedures and best practices.
• Ability to interpret instructions provided in written, verbal, diagram, or schedule form.
• Ability to lead and support team initiatives.
• Proficiency in MS Office Suite (Outlook, Word, Excel, PowerPoint).
• Strong planning, organizational, and time-management skills.
• Ability to manage multiple priorities simultaneously.
• Clear and effective oral and written communication skills.
• Ability to work effectively with diverse teams and across different cultures.
• Strong customer service mindset with a focus on results.
• Professional and courteous phone manner.
• Ability to adapt to changing business needs and environments.
• Ability to work collaboratively and manage assigned responsibilities independently.

WORKING CONDITIONS & PHYSICAL/MENTAL DEMANDS

With or without reasonable accommodation, candidates must be able to perform the essential functions of the role, including:

• Maintaining composure when interacting with authorities, executives, clients, staff, and the public under occasional urgency or pressure.
• Meeting all company background checks, reference checks, controlled substance testing, and behavioral selection requirements.
• Handling multiple tasks at once.
• Regular use of computers and exposure to sensitive and confidential information.
• Regular talking and hearing; frequent sitting; occasional walking, reaching, stooping, kneeling, crouching, or crawling.
• Lifting up to 10 pounds frequently and up to 25 pounds occasionally.
• Ability to maintain close and distance vision and adjust focus as needed.
• Work primarily performed in an office or hybrid work environment.

Securitas is committed to providing equal employment opportunities. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, pregnancy, genetic information, disability, veteran status, or any other legally protected characteristic.