Legal Secretary - Sheriffs Office

Annual Salary - $48,025 - $51,540

The Rutherford County Sheriff's Office is seeking a highly organized, detail-oriented Legal Secretary to provide advanced administrative and legal support to the Sheriff's Office. This role performs specialized paralegal and administrative tasks, assists with ongoing litigation, conducts legal research, coordinates department documentation, and supports executive-level leadership. The Legal Secretary reports directly to the Deputy Chief and works in close collaboration with the County Attorney's Office.

Key Responsibilities

• Provide administrative, paralegal, and legal research support for Sheriff's Office officials.
• Assist with lawsuits and case tracking; prepare and file legal pleadings within established deadlines.
• Utilize federal and local court databases to monitor cases and maintain accurate legal records.
• Support executive-level staff with letters, documents, SOP development, and procedural updates.
• Coordinate and attend meetings; prepare meeting packets; record, transcribe, and maintain official minutes.
• Compile statistical and administrative data; prepare research reports and maintain organized records.
• Maintain and update departmental filing systems, records retention processes, and legal resource libraries.
• Perform general office duties including data entry, copying, faxing, and updating department manuals.
• Provide customer service to internal and external stakeholders; respond to inquiries and assist with problem resolution.
• Maintain confidentiality and ensure compliance with policies governing the provision of legal information.
• Assist other departments and perform additional duties as assigned.
  
  

Minimum Qualifications

• Bachelor's Degree from an accredited college or university required.
• Course work or vocational training in office administration, legal studies, or law enforcement administration preferred.
• Three (3) to five (5) years of progressively responsible experience in a law enforcement, legal, or government administrative setting.
• Strong proficiency with personal computers, data entry, and common office software (word processing, spreadsheets, databases, and Internet research).
• Excellent communication, organization, customer service, and multitasking skills.
• Ability to work independently, manage deadlines, and support a fast-paced, detail-focused environment.
• May require possession and maintenance of a valid Tennessee Notary Public certification.