What are the responsibilities and job description for the Procurement Operations Analyst position at SECU?
If you are motivated and believe in the credit union philosophy of "People Helping People," join our team!
The Procurement Operations Analyst/Buyer is responsible for performing reviews of purchase requisitions, soliciting quotations RFX’s (RFI, RFQ & RFP) and executing purchase orders (POs) for the procurement of products, goods, and services. Assist with the preparation and delivery of procurement work processes, tools, and technology training. Analyze purchases of products, goods, and services for opportunities to leverage spend, reduce expenses, streamline processes, and lower the total acquisition and ownership costs. Establish common standards, and implement effective purchasing methods, e.g., Blanket Orders, Catalogs, P-Cards, etc. The Procurement Operations Analyst/Buyer will work with the Sourcing Managers, vendors, internal departments, and stakeholders to identify opportunities and execute improvements to the Source to Pay (S2P) end to end process within the Credit Union.
Duties & Responsibilities:
Serve as a central point of contact for business units, internal stakeholders and vendors for supplier onboarding, purchase requisitions, purchase orders, purchase releases, catalogue buys and procurement cards for the procurement of all products, goods, and services.
Assist Sourcing Managers as needed with execution of new and existing Credit Union contracts, agreements, and statements of work to achieve optimal terms and pricing as well as mitigate overall risk and ambiguity.
Provide timely review of all purchase requests for completeness ensuring appropriate levels of approval have been obtained.
Determine if existing contracts and or agreements are currently in place. Work with the Sourcing Category team on spend category strategies and plans as required.
Ensure suppliers are efficiently and effectively onboarded via our supplier portal within the established processes, procedures, and controls.
Prepare and solicit RFX’s from suppliers as required. Assist with RFX engagements, understanding project requirements, evaluating potential bidders, and creating the RFP package for submission, reviewing vendor submittals, and taking proactive steps in the negotiation process to mitigate risk and guarantee performance by the vendors.
Communicate, support and partner with IT, Asset Request Management (ARM), Accounts Payable (AP), Operations, Facilities and Branches to manage, streamline and improve the Source to Pay (S2P) and other applicable internal processes.
Monitor and resolve vendor issues related to delivery, customer service and invoice discrepancies. Work with Accounting and business partners to ensure POs and invoices match for payments and PO closure.
Assist with various reporting: spend, cost avoidance/savings, supplier management platforms and programs.
Requirements:
Bachelor’s Degree and 5 years sourcing, accounting or related experience or Associate's degree and 7 years sourcing or accounting experience, preferably within the Financial Industry.
SECU provides equal employment opportunity to all qualified persons regardless of race, color, religion, age, sex, sexual orientation, gender identity, national origin, genetic information, disability, veteran status, or other classification protected by law.
Disclaimer
State Employees' Credit Union reserves the right to fill this role at a higher/lower level based on business need.
The Procurement Operations Analyst/Buyer is responsible for performing reviews of purchase requisitions, soliciting quotations RFX’s (RFI, RFQ & RFP) and executing purchase orders (POs) for the procurement of products, goods, and services. Assist with the preparation and delivery of procurement work processes, tools, and technology training. Analyze purchases of products, goods, and services for opportunities to leverage spend, reduce expenses, streamline processes, and lower the total acquisition and ownership costs. Establish common standards, and implement effective purchasing methods, e.g., Blanket Orders, Catalogs, P-Cards, etc. The Procurement Operations Analyst/Buyer will work with the Sourcing Managers, vendors, internal departments, and stakeholders to identify opportunities and execute improvements to the Source to Pay (S2P) end to end process within the Credit Union.
Duties & Responsibilities:
Serve as a central point of contact for business units, internal stakeholders and vendors for supplier onboarding, purchase requisitions, purchase orders, purchase releases, catalogue buys and procurement cards for the procurement of all products, goods, and services.
Assist Sourcing Managers as needed with execution of new and existing Credit Union contracts, agreements, and statements of work to achieve optimal terms and pricing as well as mitigate overall risk and ambiguity.
Provide timely review of all purchase requests for completeness ensuring appropriate levels of approval have been obtained.
Determine if existing contracts and or agreements are currently in place. Work with the Sourcing Category team on spend category strategies and plans as required.
Ensure suppliers are efficiently and effectively onboarded via our supplier portal within the established processes, procedures, and controls.
Prepare and solicit RFX’s from suppliers as required. Assist with RFX engagements, understanding project requirements, evaluating potential bidders, and creating the RFP package for submission, reviewing vendor submittals, and taking proactive steps in the negotiation process to mitigate risk and guarantee performance by the vendors.
Communicate, support and partner with IT, Asset Request Management (ARM), Accounts Payable (AP), Operations, Facilities and Branches to manage, streamline and improve the Source to Pay (S2P) and other applicable internal processes.
Monitor and resolve vendor issues related to delivery, customer service and invoice discrepancies. Work with Accounting and business partners to ensure POs and invoices match for payments and PO closure.
Assist with various reporting: spend, cost avoidance/savings, supplier management platforms and programs.
Requirements:
- Excellent communications skills and strong customer service skills.
- Ability to manage multiple requests simultaneously effectively & efficiently.
- Experience in Word, Excel, and Power Point, as well as ERP systems.
- Ability to adapt to a changing environment.
Bachelor’s Degree and 5 years sourcing, accounting or related experience or Associate's degree and 7 years sourcing or accounting experience, preferably within the Financial Industry.
SECU provides equal employment opportunity to all qualified persons regardless of race, color, religion, age, sex, sexual orientation, gender identity, national origin, genetic information, disability, veteran status, or other classification protected by law.
Disclaimer
State Employees' Credit Union reserves the right to fill this role at a higher/lower level based on business need.