SECRETARY OF STATE (DEPT OF STATE)

SECRETARY OF STATE (DEPT OF STATE)

The mission of the Office of the Arizona Secretary of State is to provide services throughout the state to:

Preserve our history

Promote engagement; and

Protect the future

The office strives to achieve this mission by being trusted, accessible, innovative, and secure

Address:  1700 W. Washington St. | Phoenix, AZ 85007

Salary: $60K-$65K (Depending on Experience)

Grade: 22

The Voter Registration Coordinator provides essential administrative, communication, and operational support to the AVID team, the Deputy Assistant Secretary of State, and the AZ A250 Executive Director. This role is central to ensuring smooth coordination between the Secretary of State’s Office and county election officials, particularly in the area of Voter Registration.

Scheduling and Communications with Counties regarding Voter Registration – Communicate with counties about meetings and any issues or events that come up in Voter Registration including keeping contacts current, sending meeting invites and any notes, presentations or attachments, and post advisories to users on AVID Dashboards.

Registration database for Voter Registration, UOCAVA requests or Cancellations and other requests that come in by mail, fax or through email boxes, and forwards the information to the appropriate county.

Voter Registration Statistics Gathering, Proofing and Publishing –Work with the counties, other Voter Registration staff and other stakeholders to gather the statistics needed to create reports and support projects, including quarterly voter registration statistics, other statutorily required statistics, Process Papers negotiated with County Recorders and the EAC’s EAVS statistics Report. Work with other AVID staff to proof the data before posting to the website.

Processing Travel & Expenses – Process the travel expenses for the, Deputy Asst. SOS, and AZ A250 Executive Director.

Back up Support - Provides back-up support to AVID team members, and other SOS staff for in-person responsibilities such as general office coverage, administrative tasks (such as making photocopies and prepping materials for meetings); monitoring lobby for guest needs, deliveries or requests from other agencies or the public, etc.

Assistance with other special projects as assigned, especially related to A250 and projects the Deputy Asst SOS is working on (e.g. event/meeting planning, etc.)

Other duties as assigned as related to the position (typically 5% - 10%)

Knowledge of:
- Applicable program rules, regulations, policies and procedures, systems, and relevant statutes
- Principles and processes for providing customer and personal services. This includes customer needs assessment, meeting quality standards for services, and evaluation of customer satisfaction.
- The structure and content of the English language including the meaning and spelling of words, rules of composition, and grammar.
- Administrative and clerical procedures and systems such as word processing, managing files and records, transcription, designing forms, and other office procedures and terminology.

Skill in:
- Active Listening, giving full attention to what other people are saying, taking time to understand the points being made, asking questions as appropriate, and not interrupting at inappropriate times.
- Speaking, talking to others to convey information effectively.
- Service Orientation, actively looking for ways to help people.
- Reading Comprehension, understanding written sentences and paragraphs in work related documents.
- Critical Thinking, using logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions or approaches to problems.

Ability to:
- Perform routine tasks while maintaining focused and watching out for anomalies
- Type 30 words per minute
- Multi-task
- Establish and maintain effective working relationships.

If this position requires driving or the use of a vehicle as an essential function of the job to conduct State business, then the following requirements apply: Driver’s License Requirements.

All newly hired State employees are subject to and must successfully complete the Electronic Employment Eligibility Verification Program (E-Verify).

The State of Arizona offers a comprehensive benefits package to include:
Sick leave
Vacation with 10 paid holidays per year
Paid Parental Leave-Up to 12 weeks per year paid leave for newborn or newly-placed foster/adopted child (pilot program).
Health and dental insurance
Retirement plan
Life insurance and long-term disability insurance
Optional employee benefits include short-term disability insurance, deferred compensation plans, and supplemental life insurance

Learn more about the Paid Parental Leave program here. For a complete list of benefits provided by The State of Arizona, please visit our benefits page

To help you build a financially secure future, the State makes monthly contributions to finance your retirement benefit. The State will contribute to the ASRS in an amount equal to your contribution. In other words, you and the State will each pay 50% of the total cost of the benefit. New State employees have a 27-week wait period for contributions to begin

The State of Arizona is an Equal Opportunity/Reasonable Accommodation Employer.

Salary : $124,800