What are the responsibilities and job description for the SIMS HR Technician position at Secep?
General Responsibilities
This position is responsible for the daily upkeep, data integrity, and system validation of SECEP’s Student
Information Systems for both staff and students, primarily Synergy and Munis. Duties include database
management, report and query writing, routine quality audits, and staff training to ensure accurate
student and personnel data. Requires working closely with central administration, school-based
leadership, teaching staff, Human Resources, and regional school divisions, and serving as operational
backup to the Enrollment Coordinator.
Education and Experience
Requires a high school diploma; some college-level coursework preferred. Requires demonstrated
experience in maintaining, querying, and auditing complex databases and a high degree of accuracy in
high-volume data entry and record verification. Experience with Synergy and/or Munis preferred.
Requires strong analytical, problem-solving, interpersonal, and communication skills, and the ability to
maintain strict confidentiality of student and personnel records.
Essential Job Functions
• Serves as the primary data contact for the Synergy and Munis systems.
• Performs routine quality audits to identify and correct data entry discrepancies across all managed systems; reports Synergy system errors to the Enrollment Coordinator.
• Enters and maintains accurate staff information in Synergy and Munis, including verifying termination dates to keep active employee records current.
• Maintains staff configuration in Synergy, including school and principal alignment, school division assignments, Special Education staff roles, and the Special Education Teams tab.
• Cross-references and verifies information from Personnel Action Reports (PAR) for accuracy in Synergy.
• Performs daily maintenance of student information and attendance records.
• Assists the Enrollment Coordinator with student enrollment and withdrawal procedures and runs specialized system processes as requested.
• Collaborates with partner school divisions to report student changes and enrollments.
• Writes and generates custom reports, queries, enrollment reports, and attendance reports for central administration and school-based personnel.
• Trains and supports Principals, Education Specialists, and teaching staff on navigating and using Synergy, in partnership with the Enrollment Coordinator.
• Works with Human Resources to obtain timely information on new hires and staff changes, and maintains the master Excel tracking document for new staff onboarding and system entry.
• Responds to data requests from staff and leadership in a timely manner.
• Maintains strict confidentiality of student records (FERPA) and employee personnel data.
• Serves as backup support for the Enrollment Coordinator during absences or high-volume periods.
• Works under the direct supervision of the Enrollment Coordinator.
• Performs other duties as assigned.
Salary : $25 - $41