Director of Finance and Human Resources

Job Status: Full-Time, Exempt

Objective of the Position: This position maintains the day-to-day finance and HR operations of the organization effectively and efficiently to contribute to a strong foundation for SYSO’s artistic and educational programming. 

Supervisor: Executive Director (ED)

Supervisory Responsibilities: none

Compensation

Wages: $38.00–$42.00 per hour ($79,000–$87,000 annually)

Schedule: Hybrid with 3 days/week in office, with some evenings and weekends required (avg. 10 per year)

Benefits: SYSO’s benefits package includes employer-paid medical, dental, and vision insurance and up to 22 vacation days annually. Employees may also elect and self-fund the following benefits: 401(k) retirement plan with a 2% employer match; short-term and/or long-term disability. Flexible spending accounts are available for health-related expenses and/or childcare and additional life insurance. Benefits also include occasional ticket discounts from local partner arts organizations and opportunities for travel.

Job Summary

This role manages the personnel and non-personnel expenses of the organization, supporting staff and contractors with HR guidance. They ensure timely and accurate payments are made and tracked appropriately.  The Director sometimes works in a highly confidential environment. 

Key Responsibilities

Finance - 80%

• Accounts Payable
• Be responsible for biweekly payroll for 15-20 employees
• Improve/create and manage system for independent contractor self-reported hours and timely payments for approximately 80-100 coaches across programs, as well as non-coach contractors
• Streamline/create and maintain process for staff expense requests, approvals, and payments
• Oversee staff members’ timely and accurate coding of monthly credit card statements
• Accounts Receivable - 
• In collaboration with the Data & IT Operations Manager, record all earned and contributed revenue
• In collaboration with the Director of Development, provide reports and insight into restrictions, grant payment schedules, etc.
• Reconcile monthly and provide reports to Executive Director
• Serve as primary liaison with Bank of America
• Maintains city and state licensing
• Prepare annual audit and 990 for SYSO’s third party auditors, typically with field work happening in December and January, and presentation to the board in February or March
• Support Executive Director in building annual $2.5MM budget, with reports and forecasts out of QuickBooks, tuition calculation scenarios, and contributed revenue projections
• Support Program and Department Leads with regular and reliable reports of actuals 

Human Resources - 20%

• Manage employee time tracking in BambooHR
• Stay informed on changes to employment law, Labor and Industries standards,  and nonprofit law, relaying relevant updates to the ED
• Update and maintain Employee Handbook, job descriptions, and community agreements
• Oversee staff position searches, keeping candidates informed on the process
• Oversee employee onboarding and offboarding, with support from the Data and IT Operations Manager
• Work with third-party benefits managers to research and recommend healthcare, retirement, and other coverage options for employees
• Complete compliance reports on time
• In collaboration with the ED, update policy for employees’ paid time off and implement a process for tracking

Technical Competencies, Position Requirements: 

• Expertise in QuickBooks Online
• Proficiency in Microsoft Office programs, notably Excel
• Ability to learn pre-existing processes and recommend improvements
• Ability to bridge communications between staff and auditors
• Familiarity with Melio or other bill pay systems
• Familiarity with BambooHR or other HR management systems

Competencies 

• Trust-Based and People Focused – The ability to navigate competing passions  with mutual respect and advocate to better align staff procedures with values and community agreements
• Collaboration – The capability to work empathetically and effectively with others towards a common goal that benefits the team
• Creativity and Innovation – The ability to imagine, research, and implement new approaches, processes, and systems to achieve organizational goals
• Responsibility – The capability to routinely meet deadlines and provide reliable support to colleagues
• Flexibility – The agility to embrace and implement change when needed, serving as an inspiring leader
• Digital Literacy – The ability to research and learn technologies to explore possibilities for systems improvements

Qualifications and Experience

• BA or equivalent work experience; a minimum of 3-5 years of finance management experience in the non-profit sector 
• Experience preparing one or more financial audits and form 990s
• Experience working in the arts and/or educational environment desired