Term Limited Temporary (TLT) Workplace Management Capital Project Coordinator, Assistant

Position Description

Seattle Public Utilities (SPU) is recruiting for an experienced, productive, detail-oriented Term Limited Temporary (TLT) Workspace Management Coordinator (Capital Projects Coordinator, Assistant) to join the Workspace Management team in SPU’s Logistic Division. The successful candidate will assist the team with providing timely and professional services related to the management of SPU workspaces. The ideal candidate will be self-motivated, customer service focused and able to manage projects and workloads with many moving pieces.

This Term Limited Temporary (TLT) opportunity is fully benefited and expected to last up to 18-months in duration. This opportunity is open to all qualified candidates.

About Seattle Public Utilities: Seattle Public Utilities (SPU) is a community-centered utility that delivers vital services to Seattle residents and businesses including drinking water, drainage and wastewater, and garbage/recycling/compost. SPU also provides drinking water for 1.6 million customers in the region. SPU’s work includes system maintenance and improvements and keeping Seattle clean. Over 1,400 SPU employees work with our community to provide affordable and equitable stewardship of our water and waste resources for future generations. For more information about Seattle Public Utilities (SPU), checkout the following:

• SPU Website
• SPU Workplace Expectations
• Strategic Business Plan
  
  

SPU commits to Our City Values and Race and Social Justice as core principles that guide our work. We actively take steps to dismantle systemic racism and increase service equity. We value diverse life experiences and strive to create a workplace that is welcoming to all. We take steps to be inclusive and equitable in our recruiting, hiring and promotional opportunities.

Job Responsibilities

Primary Job Responsibilities For This Temporary Workplace Management Coordinator

• Tracks incoming workspace requests/monitors service request email box, schedules work and tracks the completion.
• Conduct site visits to assess and determine feasibility of workspace modifications requests, ergonomic installation, or move logistics.
• Receive and evaluate surplus property request; determine the life cycle of assets and their future disposition; surplus to City warehouse.
• Develops requisitions, manages purchase orders, receipts and invoices for payment in PeopleSoft. Verified accuracy of invoices and project accounting.
• Assists in developing and negotiating specifications and schedules for design and construction of projects, and monitors and coordinates activities of contractors, consultants, and users during construction.
• Assists in developing contract and project specifications for design and construction of projects.
• Coordinates review of design and construction work performed by consultants and contractors.
• Assists in preparing and processing project change orders to projects if change orders are appropriate and in compliance.
• Coordinates project closeout and budget reconciliation.
• Prepares reports, correspondence, and other documents regarding project status, progress, and payments.
• Assign to specials projects as needed.
  
  

Please note this job advertisement is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

Qualifications

Experience: Two (2) years of project or construction management or related experience

Education: Bachelor's degree in Architecture, Engineering, Business Administration, Urban Planning business or related field Administration or if no degree, candidates will need two (2) additional years of qualifying experience.

Combinations of appropriate education, training, certification, and experience(s) will be evaluated on an individual basis for comparability.

Desired Qualifications

• Experience coordinating the modification and updates of workspaces for a large organization.
• Strong knowledge of PeopleSoft or creating and processing purchase orders in an electronic financial system.
• Strong knowledge of Microsoft Office skills, especially Excel and SharePoint.
• Ability to provide excellent customer service and thrive in a fast-paced environment.
• Experience supporting projects involving multiple stakeholders.
• Ability to work independently and adapt to changing priorities quickly.
• Excellent problem-solving skills.
  
  

Additional Information

How To Apply

In addition to fully completing the online application, we require candidates to attach a resume and cover letter. Your cover letter should address your knowledge and experience related to the position.

The full salary range for this position is $52.04 per hour - $60.59 per hour.

Workplace Environment (*Telework Expectation):

This is a full time, temporary position and will require five (5) days in-office with the possibility of some hybrid flexibility in the future. Weekend work may be required. Individual schedules will be agreed upon by the employee and their supervisor.

Who may apply: This temporary opportunity is open to all qualified candidates.

The City of Seattle encourages people of all backgrounds to apply, including people of color, immigrants, refugees, women, LGBTQ, people with disabilities, veterans, and those with diverse life experience. This position is open to all qualified candidates that meet the minimum qualifications. The City of Seattle values diverse perspectives and life experiences. Applicants will be considered regardless of race, color, creed, national origin, ancestry, sex, marital status, disability, religious or political affiliation, age, sexual orientation, or gender identity.

The City of Seattle offers a comprehensive benefits package including vacation, holiday, and sick leave as well as medical, dental, vision, life, and long-term disability insurance for employees and their dependents. More information about employee benefits is available on the City's website at: https://www.seattle.gov/human-resources/benefits

If you have any questions, please contact Heather Baldwin-Stewart at Heather.BaldwinStewart@seattle.gov.