Manager Procurement Distribution Services

25%  Strategic Vision & Leadership 
Outcome: Clear, consistent direction, expectations, and standards guide all procurement, contracting, and warehouse activities.

• Establishes the vision, strategy, and operating expectations for procurement, contracting, and warehouse/distribution functions.
• Defines and enforces policies, procedures, templates, and performance standards to ensure consistency, compliance, and defensibility.
• Sets the tone and expectations for the division, including service approach, risk tolerance, and customer engagement model.
• Aligns functional priorities with District goals and ensures supervisors translate strategy into actionable workplans.
• Serves as the primary escalation point for complex, high-risk, or sensitive procurement and operational matters.

20%  Organizational Performance Management 
Outcome: Supervisors effectively manage tactical execution while operating within clear expectations and accountability.

• Directly manages managerial and supervisory staff, as well as professional level employees in Procurement/Contracting and Warehouse/Distribution functions providing leadership and coaching and establishing accountability.
• Provides strategic oversight and advisory support while setting expectations and enabling supervisors to manage day-to-day operations and staff.
• Reviews supervisor performance, workload distribution, and decision-making to ensure alignment with District standards and priorities.
• Builds leadership capacity within supervisors to independently manage complex procurements and operational challenges.
• Ensures appropriate delegation, avoiding unnecessary escalation while maintaining oversight of critical work.
• Reviews operational performance and supports problem-solving for systemic or escalated issues.

20%  Contracting & Procurement Oversight 
Outcome: All solicitations and contracts are high-quality, compliant, and aligned with District risk and value objectives.

• Provides oversight of competitive solicitations policies and contract development policies led by Procurement Supervisors and the Contract Specialist.
• Establishes expectations for solicitation strategy, evaluation integrity, documentation, and contract structure.
• Conducts targeted, risk-based reviews of procurements and contracts to ensure quality, consistency, and defensibility.
• Coaches supervisors through complex or high-visibility procurements, enabling them to lead while ensuring strong outcomes.
• Leads or directly supports select high-risk or high-impact negotiations, while building supervisor capability to manage others independently.

20%  Compliance & Risk Management 
Outcome: The function operates with strong internal controls, audit readiness, and legal compliance.

• Ensures all procurement and distribution activities comply with state/federal laws, District policy, and competition requirements.
• Establishes control frameworks, documentation standards, and review protocols to support audit readiness.
• Reviews work products and processes to ensure compliance risks are proactively identified and mitigated.
• Supports audit responses and ensures consistent application of corrective actions across teams.
• Provides guidance on labor and policy matters as they intersect with procurement and operational practices.

15%  Performance Monitoring & Continuous Improvement
Outcome: Systems, data, and processes support informed decision-making and continuous improvement.

• Sets expectations for how procurement processes are executed within SAP, including approvals, controls, and role clarity.
• Ensures supervisors and staff effectively adopt and utilize SAP-enabled workflows and tools.
• Establishes performance metrics and monitors outputs (cycle time, compliance, quality, service levels).
• Identifies systemic issues and drives process improvements through supervisors, rather than direct execution.
• Promotes continuous improvement and standardization across both functional teams.

OTHER FUNCTIONS:

• May perform related duties consistent with the scope and intent of the position.

DISTRICT WIDE CORE COMPETENCIES:

Collaboration

Develops cooperation and teamwork while participating in a group, working toward solutions which generally benefit all involved parties.

• Is seen as a team player who encourages efficient and effective collaborations.
• Works skillfully in difficult situations with both internal and external groups.
• Represents his/her own interests while being open-minded to other groups.
• Builds respectful and productive relationships internally and externally.

Getting Results (Action Oriented)
Performs work with energy and drive; values planning, but will take quick, decisive action when an opportunity presents itself.

• Demonstrates a strong sense of urgency about solving problems and getting work done.
• Focuses on achieving the goal even in the face of obstacles.
• Assumes responsibility for starting and finishing work with minimal supervision.
• Strives for new levels of performance.

Decision Quality & Problem Solving
Uses analysis, wisdom, experience and logical methods to make good decisions and solve difficult problems with effective solutions; appropriately incorporates multiple inputs to establish shared ownership and effective action.

• Weighs the consequences of options before making a decision.
• Applies appropriate criteria to situations for the purpose of making decisions.
• Displays self-confidence in own judgment.
• Focuses in the facts and solutions instead of opinions and problems.

Integrity
Is widely trusted; is seen as a direct, truthful individual; presents truthful information in an appropriate and helpful manner; keeps confidences; admits mistakes; doesn't misrepresent him/herself for personal gain.

• Deals with people and situations in an honest and forthright manner.
• Represents information and data accurately and completely.
• Represents the confidentiality of information and concerns shared by others.
• Takes ownership if a mistake is their own and does not blame others.

Accountability
Holds self and others accountable for measurable high-quality, timely and cost-effective results; determines objectives, sets priorities and delegates work; accepts responsibility for mistakes; complies with established control systems and rules.

• Takes responsibility and action as if the risks (financial or otherwise) are his or her own.
• Holds individuals and team accountable for their actions and results.
• Initiates action even if outcome is uncertain and is willing to accept the consequences of failure.
• Aligns own activities and priorities to meet broader organizational needs.
• Demonstrates courage and confidence in his or her own ability.

RELEVANT COMPETENCIES:
Organizational Agility
Knowledgeable about how organizations work; gets things done both through formal and informal channels; effectively maneuvers through complex political situations.

• Understands the interests, motivations, and agendas of others.
• Uses the "informal" channels to get things done without creating problems with the "formal" channels.
• Demonstrates an understanding and consideration of how actions may impact stakeholders.
• Makes comments that move the group or situations towards a productive outcome.

Organizing
Can marshal resources (people, funding, material, support) to get things done; can orchestrate multiple activities at once to accomplish a goal; uses resources effectively and efficiently; arranges information and files in a useful manner.

• Identifies and prioritizes critical activities and tasks to achieve results.  
• Ensures that materials and information are prepared to maximize productivity.
• Knows how to get things done both through formal and informal channels.

Customer Focus
Commits to meeting the expectations and requirements of internal and external stakeholders; acts with stakeholders in mind; values importance of providing high-quality customer service.

• Makes customers and their needs a primary focus of his/her actions.
• Thinks ahead and considers the impact of actions both internally and externally.
• Develops trust, credibility and maintains strong relationships with customers.
• Goes the extra mile to satisfy customer needs and expectations.

KNOWLEDGE, SKILLS AND ABILITIES:

• Purchasing methods and procedures including informal open-market purchasing. 
• Formal bidding procedures. 
• Local, state, and federal laws governing purchases and contract compliance.
• Principles and practices of warehouse, distribution and inventory control.
• City, county, state, and federal regulations and safety standards for areas of responsibility.
• Warehouse, distribution, and mail service techniques for large scale operations.
• Effective supervisory practices. 
• Research and analytical techniques. 
• Quality control measures. 
• Records management practices and techniques.
• Strong oral and written communications. 
• Team building. 
• Organizing and assigning work schedules.
• Collaborative processes and problem-solving. 
• Conceptual and analytical thinking. 
• Customer relations. 
• Proficiency with Word and Excel.
• Evaluate and determine capability of vendors to perform services based on multiple variables. 
• Supervise negotiations with vendors. 
• Interpret, explain, enforce, and apply state statutes and District policies and procedures for procurement. 
• Effectively represent the District. 
• Adapt to change and remain flexible while upholding all applicable laws and District policies and procedures. 
• Troubleshoot complex problems and develop action plans to correct. 
• Coordinate multiple projects simultaneously. 
• Set priorities and meet deadlines. 
• Use time effectively and efficiently. 
• Make decisions in a timely manner. 
• Work effectively under pressure. 
• Maintain integrity of data and information. 
• Maintain effective working relationships in a multicultural environment.

EDUCATION/EXPERIENCE:
 
 A typical way to obtain the knowledge and abilities would be:
 
Five (5) years of increasingly responsible experience in a large public agency, dealing with school district and State procurement regulations large central warehouse/distribution and inventory control experience; experience must have included three (3) years of lead or supervisory experience;Bachelor’s degree in business administration or related field with emphasis in purchasing and financial accounting; equivalent work experience may substitute for the education requirement on a year-for-year basis, or completion of Purchasing Certificate Program and four (4) additional years of experience may substitute for the education requirement; or an equivalent combination of education and experience.
 
Any equivalent combination of education, experience and training that provides the required knowledge, skills and abilities to perform the work will be considered.

CERTIFICATIONS & LICENSES:
Completion of Purchasing Certificate Program such as C.P.M. or C.P.P.O. preferred.
 
CLEARANCES:
Criminal Justice fingerprint and background check

Salary : $138,715 - $178,110