What are the responsibilities and job description for the Revenue Accountant position at Seattle Art Museum?
ABOUT THE ROLE
Oversees accounting for contributed revenue streams and works with the Development Department to strengthen internal controls for revenue collection.
Responsibilities will include the following, but are not limited to:
Accounting & Reporting
• Oversee contributed revenue accounting proactively strengthening internal controls for revenue
collection
• Process donations and other contributed income in an accurate and timely manner
• Work with Development Department to ensure accurate coding and restricted fund
designations
• Using judgement and knowledge of restricted funds and grants, accurately release funds in
accordance with donor restrictions
• Work directly with donor services to ensure financial reporting meets best practice standards
• Implement operational efficiencies and provide consultation with donor services as required on
fundamental internal controls for revenue collection and cash handling
• Review grant expenses with grant spending departments and development team semi-annually
to ensure all grants are coding correctly and are tracking properly against budgets and timelines
• Reconcile donor database to the general ledger monthly
• Reconcile endowments and investment performance monthly, providing endowment
performance reporting as needed
• Work with endowment custodian and endowment investment advisor to ensure that all assets,
purchases, and distributions are processed promptly
• Review all endowment investment subscription agreements to ensure that they are accurate
and complete
• Financial analysis and reporting on specific endowment performance as requested
• Provides finance support for new endowment investments as well as redemptions
• Serve as the point person for investment managers and advisors for any questions and
correspondence
• Provides finance support and information for the grants team, which includes budget preplanning for funding requests, creating customized reports for agencies as needed, analyzing
data, and compiling a final financial report
• Serves as a project manager for developing and implementing policies and procedures to
strengthen internal controls related to contributed income.
• Financial analysis and account reconciliation for various projects
Exhibitions
• Review all exhibition expenses and ensures that they are being coded correctly
• Prepare the Finance Exhibition report once exhibition has closed; work with Senior Manager of
Exhibitions to ensure that all expenses are being accurately reflected, and analyze actual to
budget variances
• Attend the exhibition post opening meeting and closing meeting and reports on the financial
report of the exhibition
Other Duties
• Work with CFO to develop annual budgets for endowment payouts and restricted fund releases
• Assists with a variety of annual audits and in the preparation of the annual tax returns
• Attend Audit Committee and Investment Committee Board Meetings and take minutes
• Contribute to an institutional focus of delivering exceptional, welcoming, and inclusive customer
service—creating positive, meaningful experiences for all visitors, every time
• Participate in institutional learning opportunities to grow our collective understanding
FSLA STATUS: Full Time, Exempt
REPORTS TO: Controller
COMPENSATION: $79,000-$80,000
WORK SCHEDULE
This role is typically scheduled to business hours Monday - Friday. However, the needs of this role require a willingness to work a flexible schedule in support of the department or organization as self-directed or directed by your supervisor. Please connect with your Recruiter or Manager for more information about SAM’s current hybrid work policy and expectations. SAM’s hybrid work policy is subject to change.
BENEFITS
Benefits include a fully employer paid HMP medical plan or an employee contribution PPO plan, dental, vision, and basic life insurance/LTD/AD&D, Flexible Spending Account, Short Term Disability, Supplemental Dental Insurance and participation in SAM’s 403b retirement plan.
Following 1 year of service and 1,000 hours worked, SAM makes a discretionary 3% employer contribution regardless of participation and provides an employer match program. Historically, this contribution has been made annually.
Additional benefits include paid time off for vacation, PSST, bereavement leave, and jury duty, 11 scheduled holidays, 1 paid floating holiday, a subsidized unlimited Orca card, onsite fitness facility, and an EAP. FT Staff also receive a Patron level membership to SAM, a Tier III membership to the American Alliance of Museums and discounts to museum shop and programming.
ABOUT SAM
Seattle Art Museum’s vision is to be the museum for all of Seattle—a bold, dynamic hub of creativity, belonging, and cultural leadership, shaping the future of art and community. To create a welcoming community where people find inspiration and discover our common humanity through exceptional art and dynamic, engaging programs. Art is always at the start and heart of what we do. Collecting, conserving, and displaying extraordinary works of art is the governing motivation of our museum. So too is fostering a vigorous exchange of ideas while cultivating connection with the broad array of communities we serve. As the leading visual arts institution in the Pacific Northwest, SAM shares its global connections, powerful exhibitions, and dynamic programs to engage, educate, and inspire. SAM is a vibrant, three-site organization that is supported by 365 employees, 10 executive leaders, and more than 200 volunteers.
WE ARE LOOKING FOR
Required Qualifications
• BA/BS in relevant field or equivalent combination of education and experience
• Four years related work experience with an increasing level of responsibilities
• Solid understanding of GAAP accounting and GAAP non-profit accounting
• Provide digestible explanation of financial concepts to those without a financial background
• Demonstrated experience in exercising good judgment concerning accounting management and
compliance practices
• Demonstrated ability to establish and maintain effective relationships with executives,
management, and employees
• Successfully assess priorities and work well with deadlines, exceptional time management,
problem solving, and analytical skills
• Exercise discretion in maintaining confidentiality of sensitive information
• Proficiency in Microsoft Office Suite, Zoom, Asana, Slack and internet-based research
• Expertise in Microsoft Excel with an ability to create complex spreadsheets via formulas, pivot
tables, and other excel functions
• Ability to pass and maintain security background check clearance
Preferred Qualifications
• Experience with MIP accounting software
• Experience with Adaptive insights
• Tessitura experience
• Non-profit experience
WORK CONDITIONS
Exposure: Work areas are primarily inside, in a climate-controlled environment with moderate background noise.
Stationary Work: Approximately 80% of time is spent stationery while working at a desk. Balance of time (approximately 20%) is spent moving around the work area. Occasional extended periods of standing may be required when facilitating or participating in Museum activities.
Communication: Clear and effective verbal and written communication in English with trustees, the public, and co-workers is necessary.
Vision: Ability to effectively use a computer screen and interpret printed materials, memos and other appropriate paperwork.
Office Work: Ability to effectively and regularly operate a computer, keyboard, telephone, and other office productivity machinery, such as copy machines and printers, and ability to inspect, prepare and use paperwork, files, equipment, and supplies is necessary.
ACCOMODATION
If you need assistance applying for a role due to a disability or additional need, please let us know at hr@seattleartmuseum.org.
The Seattle Art Museum will consider reasonable accommodations for all employees with disabilities to perform the essential functions/duties of this position. If you need an accommodation during the application or interview process, please contact hr@seattleartmuseum.org. For candidates, we ask that, if possible, you wait until you're invited to a screen, online technical assessment or interview before requesting an accommodation.
Oversees accounting for contributed revenue streams and works with the Development Department to strengthen internal controls for revenue collection.
Responsibilities will include the following, but are not limited to:
Accounting & Reporting
• Oversee contributed revenue accounting proactively strengthening internal controls for revenue
collection
• Process donations and other contributed income in an accurate and timely manner
• Work with Development Department to ensure accurate coding and restricted fund
designations
• Using judgement and knowledge of restricted funds and grants, accurately release funds in
accordance with donor restrictions
• Work directly with donor services to ensure financial reporting meets best practice standards
• Implement operational efficiencies and provide consultation with donor services as required on
fundamental internal controls for revenue collection and cash handling
• Review grant expenses with grant spending departments and development team semi-annually
to ensure all grants are coding correctly and are tracking properly against budgets and timelines
• Reconcile donor database to the general ledger monthly
• Reconcile endowments and investment performance monthly, providing endowment
performance reporting as needed
• Work with endowment custodian and endowment investment advisor to ensure that all assets,
purchases, and distributions are processed promptly
• Review all endowment investment subscription agreements to ensure that they are accurate
and complete
• Financial analysis and reporting on specific endowment performance as requested
• Provides finance support for new endowment investments as well as redemptions
• Serve as the point person for investment managers and advisors for any questions and
correspondence
• Provides finance support and information for the grants team, which includes budget preplanning for funding requests, creating customized reports for agencies as needed, analyzing
data, and compiling a final financial report
• Serves as a project manager for developing and implementing policies and procedures to
strengthen internal controls related to contributed income.
• Financial analysis and account reconciliation for various projects
Exhibitions
• Review all exhibition expenses and ensures that they are being coded correctly
• Prepare the Finance Exhibition report once exhibition has closed; work with Senior Manager of
Exhibitions to ensure that all expenses are being accurately reflected, and analyze actual to
budget variances
• Attend the exhibition post opening meeting and closing meeting and reports on the financial
report of the exhibition
Other Duties
• Work with CFO to develop annual budgets for endowment payouts and restricted fund releases
• Assists with a variety of annual audits and in the preparation of the annual tax returns
• Attend Audit Committee and Investment Committee Board Meetings and take minutes
• Contribute to an institutional focus of delivering exceptional, welcoming, and inclusive customer
service—creating positive, meaningful experiences for all visitors, every time
• Participate in institutional learning opportunities to grow our collective understanding
FSLA STATUS: Full Time, Exempt
REPORTS TO: Controller
COMPENSATION: $79,000-$80,000
WORK SCHEDULE
This role is typically scheduled to business hours Monday - Friday. However, the needs of this role require a willingness to work a flexible schedule in support of the department or organization as self-directed or directed by your supervisor. Please connect with your Recruiter or Manager for more information about SAM’s current hybrid work policy and expectations. SAM’s hybrid work policy is subject to change.
BENEFITS
Benefits include a fully employer paid HMP medical plan or an employee contribution PPO plan, dental, vision, and basic life insurance/LTD/AD&D, Flexible Spending Account, Short Term Disability, Supplemental Dental Insurance and participation in SAM’s 403b retirement plan.
Following 1 year of service and 1,000 hours worked, SAM makes a discretionary 3% employer contribution regardless of participation and provides an employer match program. Historically, this contribution has been made annually.
Additional benefits include paid time off for vacation, PSST, bereavement leave, and jury duty, 11 scheduled holidays, 1 paid floating holiday, a subsidized unlimited Orca card, onsite fitness facility, and an EAP. FT Staff also receive a Patron level membership to SAM, a Tier III membership to the American Alliance of Museums and discounts to museum shop and programming.
ABOUT SAM
Seattle Art Museum’s vision is to be the museum for all of Seattle—a bold, dynamic hub of creativity, belonging, and cultural leadership, shaping the future of art and community. To create a welcoming community where people find inspiration and discover our common humanity through exceptional art and dynamic, engaging programs. Art is always at the start and heart of what we do. Collecting, conserving, and displaying extraordinary works of art is the governing motivation of our museum. So too is fostering a vigorous exchange of ideas while cultivating connection with the broad array of communities we serve. As the leading visual arts institution in the Pacific Northwest, SAM shares its global connections, powerful exhibitions, and dynamic programs to engage, educate, and inspire. SAM is a vibrant, three-site organization that is supported by 365 employees, 10 executive leaders, and more than 200 volunteers.
WE ARE LOOKING FOR
Required Qualifications
• BA/BS in relevant field or equivalent combination of education and experience
• Four years related work experience with an increasing level of responsibilities
• Solid understanding of GAAP accounting and GAAP non-profit accounting
• Provide digestible explanation of financial concepts to those without a financial background
• Demonstrated experience in exercising good judgment concerning accounting management and
compliance practices
• Demonstrated ability to establish and maintain effective relationships with executives,
management, and employees
• Successfully assess priorities and work well with deadlines, exceptional time management,
problem solving, and analytical skills
• Exercise discretion in maintaining confidentiality of sensitive information
• Proficiency in Microsoft Office Suite, Zoom, Asana, Slack and internet-based research
• Expertise in Microsoft Excel with an ability to create complex spreadsheets via formulas, pivot
tables, and other excel functions
• Ability to pass and maintain security background check clearance
Preferred Qualifications
• Experience with MIP accounting software
• Experience with Adaptive insights
• Tessitura experience
• Non-profit experience
WORK CONDITIONS
Exposure: Work areas are primarily inside, in a climate-controlled environment with moderate background noise.
Stationary Work: Approximately 80% of time is spent stationery while working at a desk. Balance of time (approximately 20%) is spent moving around the work area. Occasional extended periods of standing may be required when facilitating or participating in Museum activities.
Communication: Clear and effective verbal and written communication in English with trustees, the public, and co-workers is necessary.
Vision: Ability to effectively use a computer screen and interpret printed materials, memos and other appropriate paperwork.
Office Work: Ability to effectively and regularly operate a computer, keyboard, telephone, and other office productivity machinery, such as copy machines and printers, and ability to inspect, prepare and use paperwork, files, equipment, and supplies is necessary.
ACCOMODATION
If you need assistance applying for a role due to a disability or additional need, please let us know at hr@seattleartmuseum.org.
The Seattle Art Museum will consider reasonable accommodations for all employees with disabilities to perform the essential functions/duties of this position. If you need an accommodation during the application or interview process, please contact hr@seattleartmuseum.org. For candidates, we ask that, if possible, you wait until you're invited to a screen, online technical assessment or interview before requesting an accommodation.
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