Executive Assistant

Description

SeamonWhiteside is seeking a highly organized, resourceful, and discreet Executive Assistant to provide comprehensive support to our Management Team. This individual will be responsible for a wide range of administrative, logistical, and project-based duties requiring exceptional judgment, initiative, and attention to detail.

About Us

Since the company’s beginning in 1985, we’ve blended the disciplines of civil engineering and landscape architecture from concept to completion to create places of legacy and inspiration for our clients, community, and family. There is a big difference in how engineers and landscape architects visualize a project. At SW , we approach every plan from both points of view, working together to create a successfully integrated venture. In our world, that’s a good thing.

With the goal of being the best design firm in the region, the SW leadership team continues to attract the brightest talent, each with a unique expertise in one of the many facets of land design. SW has a diverse portfolio at a variety of scales in both the public and private sector, including mixed-use commercial developments, urban and suburban multifamily, healthcare, office, high-end resort, and parks and recreation projects.

With over 195 employees, and offices in Mount Pleasant, Greenville, Summerville, and Spartanburg, SC, as well as Charlotte and Raleigh, NC, SW inspires employees to stand behind its tagline, of designing innovative spaces that enrich lives and leave a legacy for future generations.

Company culture is at the core of who we are. SW offers a mentorship program and other professional growth opportunities. In addition, company sponsored events, such as golf tournaments, sports teams, and happy hours, along with philanthropic endeavors, provide opportunities throughout the year to lift morale and strengthen bonds between coworkers.

Essential Job Functions

Executive Support & Administration

• Provide proactive, high-level administrative support to the Executive Management Team, ensuring smooth and efficient day-to-day operations.
• Manage complex calendars and coordinate internal and external meetings, including logistics, agendas, and follow-up actions.
• Draft, proofread, and edit correspondence, presentations, reports, and internal communications with a high degree of accuracy and professionalism.
• Handle confidential and sensitive information with discretion and integrity.
• Serve as a liaison between executives, internal departments, and external stakeholders, ensuring clear and timely communication.
• Organize and maintain department electronic files and documentation systems.
• Coordinate travel arrangements for the executive team, including flight research and booking, hotel and dinner reservations, ground transportation, detailed itineraries, and conference registrations.
• Prepare and process monthly travel and expense reports accurately and in a timely manner.
• Coordinating vehicle maintenance, arranging drivers for corporate events, and running occasional errands.
• Preparing client-facing materials such as gift bags, meeting packets, and presentation folders.
• Assist in the organization and administration of strategic employee recruitment efforts as directed by the Management Team.
• Providing logistical and hospitality support for key clients and strategic recruitment meetings, events, and conferences.
• Maintain professionalism and responsiveness while managing competing priorities and deadlines.
  
  

Project & Operations Coordination

• Manage multiple projects simultaneously, following through on deliverables with minimal supervision.
• Proactively anticipate the needs of executives and offer creative, effective solutions within a dynamic and growing organization.
• Prepare and distribute materials for meetings, including agendas, reports, and presentation decks.
• Attend and take meeting minutes at Management Team meetings, Board of Directors meetings, and Shareholder meetings.
• Collaborate on special projects by conducting research, compiling data, writing, and fact-checking.
  
  

Departmental & Organizational Support

• Assist with departmental budget tracking and expense reconciliation.
• Maintain and update the Management Team’s Teams channel and related communication platforms.
• Support other strategic initiatives as assigned by the management team.
  
  

Requirements

Education: Associate’s or Bachelor’s degree preferred

Experience

• Minimum of 5 years’ experience supporting senior executives, ideally within an engineering, construction, or professional services environment.
• Proven ability to manage complex priorities and deliver high-quality work independently.
  
  

Desired Skills

• Exceptional organizational and time management skills with a strong attention to detail.
• Excellent written and verbal communication skills.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Teams) and document management systems.
• High level of professionalism, discretion, and sound judgment.
• Self-motivated, proactive, and adaptable in a fast-paced environment.
• Strong interpersonal skills with the ability to build relationships across all levels of the organization.
• Excellent written, verbal, and graphic communication skills
• Strong organizational and project management skills
• Positive attitude and strong work ethic
• Excellent problem solving and critical thinking skills
• Excellent interpersonal skills - ability to effectively interact with individuals at all levels
• Ability to be both creative and analytical
• Positive, solution-oriented attitude
• Detail-oriented and accurate
• Ability to work in a team environment
  
  

SW Benefits

• Flexible schedule (Work/Life Balance)
• 10 Company Paid Holidays
• 100% Company paid Dental, STD, LTD, and Term Life Insurance
• Monthly Cell Phone Reimbursement
• Paid Time Off (PTO)
• Medical, Vision, Voluntary Term Life, Accidental, Critical Illness, Allstate Term to 100 Life Insurance, and Nationwide Pet Insurance.
• 401K with employer match
• Health Savings Account (HSA)/ Flexible Spending Account (FSA)
• Wellness Program
  
  

For more information on our company and benefits, please visit our website at www.Seamonwhiteside.com

SeamonWhiteside is an equal opportunity employer and does not discriminate on the basis of race, national origin, gender, gender identity, sexual orientation, protected veteran status, disability, age, or other legally protected status.