Senior Executive Assistant

Job Title: Senior Executive Assistant

Job Summary

The Senior Executive Assistant provides high-level administrative and operational support to executive leadership and technical staff within the Tech2 Solutions Water Program. This role ensures the smooth functioning of day-to-day program activities by supporting project deliverable preparation and submittals, managing vehicle fleet logistics, and assisting with key program management office functions. The position also supports functional areas such as finance, purchasing, and human resources through data management, reporting, and process coordination. This position plays a vital role in designing and improving administrative workflows, generating a variety of documentation using specialized software, and collaborating with other administrative professionals to meet program objectives. Adherence to all health and safety policies is essential, along with flexibility to perform other duties as assigned.

This role is on-site at our Los Alamos, NM office. Only local applicants will be considered.

Duties/Responsibilities

• Support executive leadership with day-to-day management of the Tech2 Solutions Water Program
• Support technical staff with the preparation, reproduction, and submittal of project reports and other deliverables.
• Administer T2S vehicle fleet by coordinating with vehicle custodians and maintaining vehicle logs
• Assist the Program Management Office with the formal submittal and tracking of project deliverables
• Perform various activities in support of functional areas such as finance, purchasing, or human resources, or for a specific project/business/technical unit.
• Use software for functional areas to compile and generate reports, statistics, timelines, tables, graphs, correspondence, and presentations.
• Collaborate with other administrative staff to achieve overall program objectives.
• Design processes to enhance workflow.
• Provide data and information to others on functional unit processes and procedures.
• Comply with all health & safety policies and practices.
• Other duties as assigned.
  
  

Required Skills/Abilities

• Ability to exercise a high degree of professionalism, sensitivity and tact, in all contacts with the public and employees, including high-pressure situations.
• Demonstrated ability to deal with highly sensitive information and maintain confidentiality.
• Ability to perform duties and tasks that are varied and complex.
• Ability to serve as a resource to others in the resolution of problems and issues.
• Ability to identify and complete tasks according to priority.
• Ability to work in a team-oriented project environment.
• Excellent communication and interpersonal skills
• Necessary skills: advanced word processing, spreadsheet, presentation, and database management.
• Ability to complete routine tasks with minimal direction and work under general supervision for complex tasks.
• Ability to prioritize and complete tasks according to importance.
• Ability to work in a team-oriented project environment.
• Familiarity with the LANL site and work environment is preferred.
• Compliance with relevant laws, regulations, and orders.
• A pre-employment drug screen in compliance with federal regulations is required, along with a physical if needed.
• Must possess a valid driver’s license with a clean driving record without restrictions.
• U.S. Citizenship required
  
  

Education And Experience

• High school diploma or equivalent; Bachelor’s Degree preferred. A combination of education and relevant experience that demonstrates the knowledge, skills, and abilities to perform the job duties and responsibilities is acceptable.
• Career level determined by years of relevant experience, knowledge, skills, and abilities.
  
  

Working Conditions

The physical and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Physical Demands

• While performing the duties of this job, the employee is required to walk, use hands to finger, handle objects, tools, or controls; reach with hands and arms; balance; stoop; bending or crouching; talk or hear. Specific vision abilities required by the job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.
• Some lifting of files, opening cabinets.
• Bending or standing as necessary.
  
  

Work Environment: While performing the duties of this job, the employee is exposed to weather conditions and other elements prevalent at the time.

This description is not intended to be, nor should it be construed as an all-inclusive list of responsibilities, skills or working conditions associated with the position. It is intended to accurately reflect the activities and requirements of the position, but duties may be added, deleted, or modified, as necessary. This description does not constitute a written or implied contract of employment.

Review the Benefits associated with this position: https://www.sealaska.com/benefits/

Who is Sealaska? Established in 1972, Sealaska is the Alaska Native regional corporation for Southeast Alaska. Our 23,000 shareholders are Tlingit, Haida and Tsimshian people with more than 10,000 years of ancestral ties to the oceans, forests and communities of Southeast Alaska. We serve the twin goals of economic prosperity and environmental protection. Sealaska Technical Services, LLC is a subsidiary of Sealaska.

We are committed to providing the best possible climate for maximum development and goal achievement for all our employees. As a subsidiary of a Native-owned company, Sealaska Technical Services, LLC is proud to promote an inclusive and diverse workplace, with respect for the cultural traditions in the communities where we operate.

Sealaska Technical Services, LLC is an equal opportunity employer. All applicants are considered without regard to race, color, sex, gender, age, religion or religious creed, national origin, ancestry, citizenship, marital status, sexual orientation, gender identity, gender expression, genetic information, physical or mental disability, military or veteran status, or any other characteristic protected by law. However, preference may be extended to an enrolled member of a federally-recognized Indian Tribe.*

• “Indian Tribe” means an Indian Tribe, band, nation, or other organized group or community, including any Alaska Native village or regional or village corporation as defined in or established pursuant to the Alaska Native Claims Settlement Act (85 Stat. 668; 43 U.S.C. 1601) which is recognized as eligible for the special programs and services provided by the United States to Indians because of their status as Indians.