What are the responsibilities and job description for the Assistant Property Manager position at Seagis Property Group?
Title: Assistant Property Manager /Office Administrator
Company: Seagis Property Group LP Location: Broward/Miami Florida Market
Employment: Full Time
Company Overview:
Seagis Property Group was formed in 2005 as an industrial real estate operating platform within select warehouse markets on the East Coast. The company is a leading owner of warehouse/distribution buildings in Northern/Central New Jersey, New York City and Miami/Fort Lauderdale. Our investment strategy is focused on the acquisition of strategically located industrial buildings that will have an enduring niche within their markets for years to come. We also acquire land for development which provides the opportunity to add newly constructed buildings to our portfolio. Today, Seagis owns and operates 187 buildings totaling nearly 12 million square feet and servicing approximately 750 tenants. Our headquarters is in suburban Philadelphia (Conshohocken PA) and have four regional offices in Lyndhurst NJ, Brooklyn NY, JFK Airport, and Pembroke Pines, FL. The company currently totals 60 team members.
Job Description:
The Assistant Property Manager is responsible for assisting the Property Management team in operating the assets. This role is responsible for providing customer service, operational and administrative support in the day to day operations of the South Florida portfolio and assist in business office management.
RESPONSIBILITIES
• Assist Property Managers with day-to-day property operations including staff and vendor coordination.
• Lead for office management as it relates to supplies, stocking kitchen and handling of event planning.
• Handle inbound and outbound calls and emails to and from tenants and owners regarding accounts, maintenance requests, tenant inquiries, etc.,
• Set-up, track and close-out work orders for property or tenant-related repairs and maintenance.
• Maintain and organize property files, tenant rent rolls, Certificates of Insurance, and other documents.
• Manage accounts payable, review, code and process routine invoices from vendors for payment processing.
• Assist property manager with tenant move-in, move-outs, and coordination of construction activities.
• General tenant communication and correspondence.
• Manage property related vendor service contracts and building staff (landscaping, janitorial).
• Provide excellent customer service for tenants from lease execution to lease expiration.
• Manage accounts receivable; review delinquencies and help direct course of action for collection.
• Assist with budgeting, annual CAM Reconciliations and customer direct billables.
• Contract management for building and tenant improvements.
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QUALIFICATIONS
• HS Diploma or equivalent, College degree preferred
• Commercial real estate knowledge and property management operational experience required.
• Proficiency in MS Office (Word, Excel, PowerPoint, Outlook) and Internet skills.
• Experience with property management software such as Yardi or MRI.
• Strong communication and organizational skills with ability to multi-task and manage time to meet frequently changing deadlines in a fast-paced environment.
• Must be able to foster positive relationships with all tenants and vendors.
• Excellent customer service skills, attention to detail, and ability to prioritize work.
• Common sense & positive attitude.
Seagis offers a competitive salary and best in class health benefits.
