ADMINISTRATIVE ASSISTANT/OFFICE MANAGER

Job Summary

We are seeking a dynamic and highly organized Office Admin to join our team! In

this vital role, you will be the backbone of our daily operations, ensuring the

smooth and efficient functioning of our office environment. Your proactive

approach, exceptional organizational skills, and friendly demeanor will help foster

a welcoming atmosphere for the team, owners, and visitors alike. This position

offers an exciting opportunity to develop your administrative expertise while

supporting a vibrant team dedicated to excellence.

Responsibilities

• Manage front desk operations, greeting visitors and directing them
  
  

appropriately with professional phone etiquette

• Maintain all Accounts Receivable
• Operate multi-line phone systems to handle incoming calls efficiently and
  
  

route messages accurately

• Maintain organized filing systems, both physical and digital, ensuring easy
  
  

retrieval of documents

• Perform data entry tasks using Microsoft Office with precision and speed
• Alert to expenses, invoices, and financial records
• Support calendar management and scheduling for appointments as needed
• Provide exceptional customer support by addressing inquiries promptly and
  
  

courteously

• Conduct clerical tasks such as proofreading documents, preparing reports,
  
  

and managing correspondence

• Oversee office supplies inventory and coordinate procurement to ensure
  
  

smooth daily operations

• Maintain a clean, organized workspace that promotes productivity and
  
  

professionalism

• Prepare, deliver and upload Board Documents
• Assist in the Sales and Rental Department
• Other duties as delegated by Management
  
  

Skills

• Strong customer service interaction, helpful by nature, HOA setting 490 lots.
• Strong computer literacy with proficiency in Microsoft Office Suite (Word,
  
  

Excel)

• Excellent organizational skills with the ability to prioritize tasks effectively in
  
  

a fast-paced environment

• Previous office management or administrative experience is preferred;
  
  

clerical experience is a plus

• Exceptional phone etiquette with experience managing multi-line phone
  
  

systems

• Strong typing skills with high accuracy; familiarity with data entry
  
  

procedures

• Ability to proofread documents meticulously for clarity and accuracy
• Outstanding customer service skills with a friendly, professional demeanor
• Effective time management skills to handle multiple responsibilities
  
  

simultaneously

• Previous experience with Appfolio a plus
• Must be a team player
  
  

Join us in creating a positive, efficient office environment where your

organizational talents can shine! This paid role is perfect for motivated individuals

eager to grow their administrative career while contributing to a supportive team

dedicated to excellence and being ”Simply the Very Bes