Receptionist

The Receptionist serves as the first point of contact for clients, visitors, and guests, providing a welcoming and professional experience. This entry-level role requires a high level of confidentiality, organization, and professionalism while supporting daily administrative operations.

Supervisory Responsibilities

• None.
  
  

Duties And Responsibilities

• Greet clients, visitors, and guests; determine the purpose of each visit and direct or escort individuals to the appropriate location.
• Answer, screen, and route incoming phone calls; take accurate messages when needed
• Receive and distribute mail, documents, packages, and courier deliveries.
• Maintain office supply inventory, including monitoring stock levels and notifying appropriate personnel for reordering.
• Ensure frequently used forms are printed, organized, and readily available.
• Perform general administrative and clerical tasks.
• Maintain organized filing systems, including quarterly and annual records.
• Keep the kitchen and common areas stocked, clean, and presentable.
• Provide support to customer service, accounting, and Human Resources departments as needed.
• Assist with additional administrative or production-related duties as assigned.
• Daily AP posting and filing
• Data Entry
  
  

Required Skills And Abilities

• Excellent verbal communication and interpersonal skills.
• Strong customer service orientation.
• Basic knowledge of administrative and clerical procedures.
• General computer proficiency.
• Experience with Microsoft Office Suite or similar software.
• Positive, professional attitude with a willingness to learn.
• Ability to follow instructions and work independently when needed.
• Adaptability and flexibility in a dynamic work environment.
• Detail oriented with excellent organizational skills
• Ability to prioritize tasks
  
  

Education And Experience

• High school diploma or equivalent required.
  
  

Physical Requirements

• Prolonged periods of sitting at a desk.
• Ability to lift up to 15 pounds as needed.
  
  

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