What are the responsibilities and job description for the Administrative Assistant position at Sea Breeze Association Management?
Sea Breeze Association Management is seeking a full-time Administrative Assistant to support our community association managers and the homeowners, boards, and vendors we serve. This position is often a homeowner’s first point of contact, so clear communication, good judgment, and careful follow-through are essential.
Responsibilities
- Enter new owners upon receipt of closing from title
- Greet visitors and respond to homeowner calls, emails, and general questions in a professional, helpful manner.
- Monitor shared email accounts and route requests to the appropriate team member.
- Send homeowner correspondence, meeting notices, community updates, and vendor communications.
- Assist managers with printing meeting materials, stuffing envelopes and mailing packets
- Maintain association records, owner information, calendars, and documents in the applicable systems.
- Create and daily update Sea Breeze conference room or meeting calendar
- Coordinate with vendors and help track service requests and ongoing projects.
- Perform general office work, including data entry, filing, scanning, copying, and document archiving.
- Assist other team members as priorities change and perform related duties as assigned.
Qualifications
- Ability to multitask, experience in a portfolio CAM office a plus
- Willingness to complete CEU concerning job related tasks
- Strong writing, grammar, organization, and customer service skills.
- Working Knowledge of AppFolio or the ability to learn
- Ability to manage several requests at once while maintaining accuracy and following through.
- Proficiency with Microsoft Outlook, Word, and Excel; experience with AppFolio or community association management is a plus.
- Ability to work independently and collaborate with managers, accounting staff, and other team members.
- Professional judgment when handling homeowner concerns and confidential information.
- Valid driver’s license and vehicle insurance if driving is required for assigned duties.
Schedule
This is a full-time, non-exempt office position. Office hours are Monday through Friday, 8:30 a.m. to 4:00 p.m. Business casual attire is expected.
Performance reviews are conducted at 30, 60, and 90 days.
Pay: $40,000.00 - $44,000.00 per year
Work Location: In person
Salary : $40,000 - $44,000