Communications Assistant

The Communications Assistant provides administrative, organizational, and communications support to the team while serving as a key point of contact for internal staff and external clients. This position requires strong communication and organizational skills, attention to detail, and the ability to effectively manage multiple priorities in a professional environment.

The ideal candidate will have experience supporting business operations, coordinating meetings or projects, creating presentations and content, and working collaboratively across departments.

Key Responsibilities

• Provide day-to-day administrative and operational support to the team.
• Manage calendars, schedule meetings, coordinate appointments, and assist with meeting logistics.
• Answer phone calls and respond to emails in a professional and timely manner.
• Prepare and maintain reports, presentations, correspondence, and other business documentation.
• Create and edit PowerPoint presentations and other communications materials.
• Assist with content creation, storytelling, photo editing, and related communications activities.
• Support event and project coordination as needed.
• Maintain accurate electronic and physical filing systems and ensure documentation is organized and accessible.
• Perform tracking and tracing duties and maintain accurate status records.
• Order and maintain office supplies and coordinate with vendors as needed.
• Assist with IT equipment coordination and related office support.
• Serve as a primary point of contact for internal employees and external clients while maintaining confidentiality of sensitive information.
• Collaborate cross-functionally with various departments and support business operations as needed.
• Perform other administrative and communications duties as assigned.

Required Skills & Qualifications

• High School Diploma or equivalent.
• 3–5 years of administrative, communications, office support, or related experience.
• Proficiency with Microsoft Office, particularly PowerPoint, Word, and Excel.
• Strong written and verbal communication skills.
• Excellent organizational and time-management skills.
• Ability to prioritize and manage multiple projects and deadlines.
• Strong attention to detail, accuracy, and follow-through.
• Experience with calendar management, scheduling, email correspondence, and general administrative support.
• Experience with event or project coordination.
• Understanding of general business operations.
• Experience with content creation, photo editing, or storytelling is preferred.
• Ability to perform tracking and tracing duties accurately.
• Professional demeanor with the ability to interact effectively with internal and external stakeholders.
• Ability to maintain confidentiality and handle sensitive information appropriately.
• Strong cross-functional collaboration skills.