Office Administrator / Logistics Support

Job Summary
We are seeking a highly organized and proactive Office Administrator / Logistics Support professional to join our team. This role is essential in managing daily office operations, coordinating logistics, and supporting various administrative functions. This role keeps the shop running smoothly, secure, stocked, and professional. You’ll handle day-to-day shop operations, interact with vendors and service personnel, manage inventory, and ensure the facility is always in good working order. The ideal candidate will possess strong organizational instincts, be very proactive and take initiative in the absence of direct taskings. Great communication, multitasking skills, and experience in office management and logistics support are a must.

Duties

General

• Oversee daily office operations, including front desk management and multi-line phone systems
• Coordinate scheduling and calendar management for staff and events
• Manage vendor relationships and oversee procurement processes
• Support event planning and execution for company functions and meetings
• Maintain accurate filing systems, both physical and digital, for easy retrieval of documents
• Ensure effective communication across departments through clear phone etiquette and professional correspondence

Facility & Shop Management

• Receive, sort, and distribute all mail, packages, and shipments.
• Ensure the shop stays clean, orderly, and functional.
• Coordinate access for service personnel, including cleaning crews, maintenance, plumbers, and other vendors.
• Supervise onsite service workers to ensure tasks are completed properly.
• Maintain an organized workspace and support light moving, lifting, and reorganizing of equipment as needed.

Security of the Facility

• Ensure a responsible full-time company employee is present while the shop is open.
• Verify all doors and windows are secured before leaving the building.
• Report any suspicious activity, damage, or security issues immediately.
• Maintain key logs or access control systems (if applicable).

Inventory Management

• Create and maintain a detailed, up-to-date inventory of all parts, tools, consumables, and stocked items.
• Monitor stock levels and identify items nearing minimum inventory thresholds.
• Either order replenishment items yourself or notify purchasing personnel when inventory needs attention.
• Organize shelves, bins, and parts areas for quick identification and retrieval.

Administrative & Communication Duties

• Support internal communications and coordinate vendor or technician scheduling.
• Answer inbound calls to the company phone system that are not handled automatically.
• Direct calls to appropriate personnel or departments.
• Own basic office tasks: filing, printing, scanning, recordkeeping, and administrative organization.

Teamwork

• Support all members of the Operations Department with routine and non-routine requirements.
• Assist in enabling others to complete tasks that are essential to any important project.
• Exercise initiative and facilitate team members by thinking ahead and organizing office support for remote technicians

Requirements

• Proven experience in office administration, clerical work, or office management roles
• Strong organizational skills with the ability to multitask efficiently in a fast-paced environment
• Excellent communication skills, both verbal and written
• Experience with inventory control software
• Knowledge of schedule management, calendar coordination, and event planning
• Proficiency in using multi-line phone systems, filing systems, and front desk operations
• Ability to handle confidential information discreetly and professionally
• Prior experience in medical office management or related fields is a plus
• Demonstrated ability to train & develop staff or team members effectively

This role is vital in ensuring smooth office operations while supporting logistical needs across the organization. The successful candidate will be detail-oriented, adaptable, and committed to maintaining high standards of professionalism.

Job Type: Full-time

Pay: $38,000.00 - $55,000.00 per year

Benefits:

• 401(k)
• Health insurance
• Paid time off

Language:

• English (Required)

Location:

• Forsyth, GA 31029 (Required)

Shift availability:

• Day Shift (Required)

Ability to Commute:

• Forsyth, GA 31029 (Required)

Work Location: In person

Salary : $38,000 - $55,000