What are the responsibilities and job description for the Accounts Payable Supervisor – Manufacturing position at SCRAM Systems?
Job Description
Position Summary
The Accounts Payable Supervisor leads the accounts payable team and daily functions for a manufacturing environment, ensuring accurate and timely processing of vendor invoices related to raw materials, inventory, freight, and plant operations. This is a hands-on role responsible for daily invoice processing and weekly check runs, while also supervising a small AP team. This position will enforce strong internal controls, supports month-end close and audits, and partner closely with the Accounting Manager, Purchasing, and Receiving to ensure compliance with company policies and accounting standards.
Key Responsibilities
Experience and Skills
Position Summary
The Accounts Payable Supervisor leads the accounts payable team and daily functions for a manufacturing environment, ensuring accurate and timely processing of vendor invoices related to raw materials, inventory, freight, and plant operations. This is a hands-on role responsible for daily invoice processing and weekly check runs, while also supervising a small AP team. This position will enforce strong internal controls, supports month-end close and audits, and partner closely with the Accounting Manager, Purchasing, and Receiving to ensure compliance with company policies and accounting standards.
Key Responsibilities
- Enter daily vendor invoices and answer emails and phone calls
- Supervise and support the Accounts Payable team, including daily workflow management, training, and performance feedback
- Oversee PO-based invoice processing for raw materials, inventory, freight, utilities, rent and manufacturing services
- Ensure accurate two-way and three-way matching (PO, receiving, invoice) and resolve price, quantity, and receipt discrepancies
- Work closely with the Accounting Manager to ensure priorities are being met
- Manage vendor relationships
- Coordinate with Purchasing, Receiving, and branch plant employees to resolve invoice issues and prevent production delays
- Reconcile the RNV/GNV Report to AP subledger and investigate variances
- Support month-end close activities, including accruals
- Support internal and external audits by providing documentation and responding to auditor inquiries
- Monitor and improve AP metrics such as invoice cycle time and on-time payments
- Identify and implement process improvements, automation, and standardization across both locations
- Maintain and document AP policies, procedures, and internal controls
Experience and Skills
- Bachelor’s degree in Accounting, Finance, or a related field preferred; equivalent relevant experience may be substituted for the degree
- 5 years of accounts payable experience, including supervisory or lead responsibilities
- Manufacturing experience is required due to the complexity of three-way matching in a manufacturing environment, including purchase orders, receiving, and invoicing.
- Strong experience with PO-based AP, two and three-way matching, and inventory-related accounting
- Proficiency in Microsoft Excel and other accounting systems
- Strong analytical, organizational, and problem-solving skills
- Excellent communication skills with the ability to manage up, work cross-functionally in a multi-entity/plant environment
- Experience with JD Edwards ERP systems is highly desired
- Experience in a manufacturing or multi-entity and multi-state environment
- Prior audit support experience
- Hybrid role, two days in the office after training is completed
- Additional hours may be required during month-end, quarter-end, and year-end close cycles