What are the responsibilities and job description for the Senior Secretary position at Scouting America?
Position Overview
We are seeking a highly organized and detail-oriented Senior Secretary to join our dedicated team at Philmont Scout Ranch. In this pivotal role, you will help enhance the operational efficiency of our organization by providing top-tier administrative support.
This position requires a dynamic individual who thrives in a fast-paced environment and possesses excellent communication and interpersonal skills. Your responsibilities will include managing executive schedules, coordinating meetings and events, and preparing and distributing minutes of meetings.
If you excel at multitasking and enjoy keeping things running efficiently, this is the perfect opportunity for you
Responsibilities
- Greets visitors and answers phones. Interacts with internal and external customers to answer questions and supply information.
- Schedules meetings and travel arrangements. Maintains calendars, files, forms, and office supplies. Produces correspondence, presentations, reports, and other materials. Distributes mail and reports.
- Provides support on special projects and assignments. Serves as backup to other administrative support.
- Performs other job-related duties as assigned.
Competencies
- Knowledge of:
Secretarial practices and procedures; grammar, punctuation, and style guides; Microsoft Office Suite; relevant software programs, depending on the organization's needs; business etiquette and protocol. - Skill in:
Written and verbal communication; organization and time management; attention to detail and accuracy; problem-solving and critical thinking; customer service; building rapport with colleagues and stakeholders. - Ability to:
Multitask and prioritize effectively; maintain discretion and confidentiality in handling sensitive information; work independently and take initiative; greet visitors and answer phones in a professional and courteous manner; schedule meetings and travel arrangements efficiently; prepare and maintain accurate calendars, files, and records; compose and edit documents clearly and concisely; proofread documents for errors in grammar, punctuation, and formatting; manage multiple projects simultaneously and meet deadlines; adapt to changing priorities and work instructions; maintain a positive and professional attitude.
Qualifications
- Minimum of three (3) years of experience as a secretary or administrative assistant, including in a senior or lead role.
Must pass a criminal history background check.