Program Specialist

The Program Specialist – High Adventure Base (HAB) supports the strategic advancement of fundraising and stewardship across Scouting America’s four High Adventure Bases. This role plays a vital part in ensuring consistent and compelling communication that both cultivates new donors and demonstrates impact to existing supporters. The Program Specialist works collaboratively with internal teams and Philanthropic Advisors to strengthen and expand philanthropic engagement.

This position will develop into the subject matter expert on fundraising initiatives for each of Scouting America’s High Adventure Bases. The Program Specialist partners closely with Base staff, Philanthropic Advisors, National Stewardship, and Marketing teams to elevate donor experiences and engagement. Must be able to travel up to 50% of the time.

This position reports to the Manager of Donor Relations.

• Serves as the primary liaison for philanthropy-related communications, data gathering, and project coordination between Scouting America’s four HAB’s, National Office of Development, and National Marketing.
• Assists the Philanthropic Advisors and marketing teams in the production of donor-facing content/materials, aligning efforts across departments and the HAB’s, and improving the visibility and effectiveness of philanthropic storytelling at the national level.
• Responsible for identifying and developing inspirational donor impact stories and documenting active fundraising initiatives to support a coordinated strategy and messaging.
• Drafts reports related to philanthropic activity, donor engagement, and communication effectiveness for use by leadership and fundraising staff.
• Documents and disseminates information on active fundraising initiatives, messaging priorities, and supports donor stewardship strategies for HAB’s and assigned Philanthropic Advisors.
• Provides logistical and administrative support for philanthropy-related events, mailings, and content reviews, as well as maintains shared documentation on fundraising initiatives, timelines, and communication assets to support cross-functional planning and reduce duplication of effort.
• Tracks project progress and completion, manages communications calendars, and executes reporting tasks to ensure key deadlines and deliverables are accomplished.
• Other job-related duties as assigned.

• Knowledge of: Microsoft Word, Excel, PowerPoint, Canva or other related graphics programs.
• Skilled in: Collaborating effectively with cross-functional teams and external partners; Communicating clearly, concisely, and professionally in written and verbal formats; Gathering and organizing complex information (e.g., statistics, stories, initiative details); Prioritizing multiple tasks and meeting deadlines with strong attention to detail; Ensuring accuracy in data entry, content development, and documentation.
• Ability to: Build positive relationships with staff, volunteers, and donors; work both independently and as part of a collaborative team; maintain confidentiality and demonstrate sound judgment; be proactive, self-motivated, and adaptable in a dynamic work environment; manage and track multiple projects with minimal supervision; learn new systems and processes quickly.

Bachelor’s degree from an accredited college or university in business administration, non-profit administration, communications, public affairs, political science, or a related field.

• Minimum of 3 years of experience in project or program coordination, preferably in a nonprofit, communications, or fundraising environment.
• Must pass a criminal history background check.
• Must be able to travel up to 50% of the time.

Any work-related experience resulting in acceptable proficiency levels in the above Minimum Qualifications is an acceptable substitute for the above-specified education and experience requirements.

Familiarity with Scouting America programs, mission, or High Adventure Bases is a plus.

Scouting America is an equal-opportunity employer. Benefits include major medical, prescription coverage, dental, vision, life insurance, short and long-term disability, accidental death, and a Match Savings plan. We also offer a generous PTO policy and Scouting America holiday observances.

Since 1910, Scouting America has encouraged personal growth by teaching youth how to set goals and achieve them with determination. Scouting America promotes a culture where youth, volunteers, and employees feel a sense of belonging-where every person feels respected and valued. We welcome families of all backgrounds to help prepare young people to serve as successful members and leaders of our nation’s diverse communities. Join us and help us mold the future leaders of America!