Legal Secretary - Corporate

Location: Chicago, IL
Work Arrangement: Hybrid
Salary: $80,000–$85,000, depending on experience
Experience Required: Minimum 5 years of legal secretarial experience

A well-established Chicago law firm is seeking an experienced, personable, and highly professional Legal Secretary to provide dedicated administrative support to two partners in its corporate practice.

The primary partner is a highly respected corporate attorney with more than 30 years of experience advising businesses, entrepreneurs, private equity firms, and investors on complex corporate transactions, mergers and acquisitions, and general business matters. A former Managing Partner, he maintains a busy and sophisticated practice and values a secretary who can serve as a trusted extension of his client relationships.

The ideal candidate will be organized, proactive, detail-oriented, and comfortable interacting directly with clients. Strong interpersonal skills, professionalism, and the ability to develop positive relationships with attorneys, clients, and colleagues are essential.

• Provide comprehensive legal secretarial and administrative support to two busy partners, primarily in corporate and transactional matters.

• Serve as a professional, personable point of contact for clients, responding to inquiries, coordinating communications, and maintaining strong client relationships.

• Prepare, revise, format, and proofread legal documents, correspondence, agreements, and transactional materials.

• Assist with corporate transactions, including mergers and acquisitions, due diligence, closings, and related documentation.

• Manage attorney calendars, schedule meetings and conference calls, and coordinate appointments.

• Maintain and organize electronic client files, ensuring accuracy, confidentiality, and accessibility.

• Coordinate document execution, signature collection, and closing materials.

• Assist with time entry, billing, expense reports, and other administrative responsibilities.

• Anticipate attorney needs, manage competing priorities, and ensure assignments are completed accurately and on time.

• Communicate effectively with clients, attorneys, and internal staff to facilitate efficient workflow.

• Minimum of 5 years of legal secretarial experience, preferably supporting partners in a law firm environment.

• Corporate, transactional, or mergers and acquisitions experience strongly preferred.

• Excellent interpersonal and client service skills, with a polished, personable, and professional demeanor.

• Strong organizational skills and the ability to manage multiple priorities in a busy legal practice.

• Exceptional attention to detail, proofreading abilities, and document formatting skills.

• Proficiency in Microsoft Office, including Word, Outlook, Excel, and PowerPoint.

• Experience with legal document management, timekeeping, and billing systems preferred.

• Excellent written and verbal communication skills.

• Ability to exercise sound judgment, maintain confidentiality, and work independently.

• A proactive, dependable, and collaborative approach to supporting busy attorneys.

We are looking for more than someone who can manage calendars and prepare documents. The successful candidate will enjoy being an integral part of a busy legal practice and will take pride in providing exceptional service to both attorneys and clients.

This position is particularly well suited for someone who is warm, approachable, confident, and comfortable interacting directly with business owners, executives, and other sophisticated clients.

The ability to anticipate needs, take initiative, exercise discretion, and build lasting professional relationships will be highly valued.

• Competitive salary of $80,000–$85,000, depending on experience.

• Hybrid work arrangement.

• Opportunity to work closely with established partners on sophisticated corporate and business transactions.

• Collaborative and professional law firm environment.