What are the responsibilities and job description for the Office Admin position at Scoular?
About The Role
The Scoular facility in Burlington, WA is seeking qualified candidates for an Office Admin to support business operations. The Office Admin has primary responsibility for performing assigned reporting, inventory, and administrative tasks efficiently and in accordance with all company and market group policies and procedures. This role maintains positive customer and supplier/vendor relationships and proactively monitors reports to help ensure timely payments and cash receipts. The Office Admin works collaboratively with other business units and personnel, strives for continuous improvement, and embraces new technology and changes to processes and procedures.
Essential Functions:
Scoular has been leading the way in safe, reliable, and innovative supply chain solutions for over 130 years. Our business is feed and food, transportation and logistics, and our people are our passion. In everything we do, we put relationships first and always leave room for what's possible.We are a $7 billion company filled with problem solvers and compassionate leaders committed to revolutionizing the future of agriculture. With 1400 employees and over 100 offices and facilities across North America and Asia, you can count on Scoular people.
We are committed to building a culture of real inclusion for all employees. We support customers and communities around the globe and believe our workforce should reflect that diversity. Scoular Employee Resource Groups (ERGs) connect, support, and empower our people. Learn more about diversity and inclusion commitments here.
Our Benefits
At Scoular, we invest in your success from day one. Join a team that values your growth and rewards your hard work. Begin with a competitive hourly wage of $23.66 and watch your pay grow as you do! You will be eligible for a pay increase after 6 months during your first year as you learn and master our operations. Continued growth with annual wage increases after your first year to keep your earnings moving upward.
Your wellbeing is important. For this role, your medical coverage is provided through the union health plan. Eligibility for benefits begins once you have completed 30 days of employment. Upon eligibility, a subsequent 80 hours of work must be completed. Benefit coverage will then begin on the first day of the following month (assuming the completion of 30 calendar days of employment PLUS subsequent 80 hours of work). In addition to comprehensive healthcare coverage, the pension fund is fully company‑paid, supporting your long‑term financial wellbeing.
You will also enjoy 10 company‑paid holidays along with paid vacation and sick time to give you the time and flexibility you need to perform at your best.
The Scoular facility in Burlington, WA is seeking qualified candidates for an Office Admin to support business operations. The Office Admin has primary responsibility for performing assigned reporting, inventory, and administrative tasks efficiently and in accordance with all company and market group policies and procedures. This role maintains positive customer and supplier/vendor relationships and proactively monitors reports to help ensure timely payments and cash receipts. The Office Admin works collaboratively with other business units and personnel, strives for continuous improvement, and embraces new technology and changes to processes and procedures.
Essential Functions:
- Provide administrative support to the Burlington location, including managing routine communications, maintaining records, performing data entry, and organizing both digital and paper filing systems in accordance with record retention policy (e.g., invoices, contracts, reports, and payment receipts).
- Maintain FSQR record‑keeping systems and support all internal and external FSQR audits through preparation, documentation, and follow‑up activities.
- Perform assigned tasks for the trade unit(s), including daily ticket upload/creation and maintenance, and process final settlements in a timely manner.
- Support office efficiency by ordering supplies, coordinating basic equipment needs, and keeping files and workflows organized.
- Respond to routine questions from the trade unit, manufacturing, accounting, and other internal partners, serving as a central point of contact for the location.
- Support merchandisers with freight and logistics issues while working with internal and external customers to proactively identify and resolve issues.
- Partner with internal teams to support and promote technology enhancements and build a working understanding of the business to identify issues or opportunities and provide feedback to merchandisers.
- Collaborate with the Plant Manager to ensure procedures and policies are followed; report perceived control policy or procedure concerns to the Plant Manager.
- Complete routine accounting tasks as needed, including monthly inventory reconciliations, reviewing accounts payable, and follow-up on outstanding receivables and unapplied cash.
- Assist the Plant Manager with coordinating, delivering, and documenting plant personnel training, ensuring all training records are accurate and up to date. Provide training and directions for coworkers, as requested by the manager.
- Other duties may be assigned.
- High school diploma or GED.
- Ability to perform repetitive tasks accurately and completely.
- Strong mathematical and analytical ability.
- Attention to detail and accuracy.
- Ability to organize and prioritize multiple tasks.
- Ability to work with a wide variety of people.
- Excellent customer service skills and positive, persuasive, and credible attitude.
- Microsoft Excel proficiency.
- Able to work occasional overtime.
- Proficiency with Microsoft 365 applications and willingness to learn new programs.
- Associate’s or Bachelor’s degree.
- 1-2 years of relevant experience.
- Experience with CTRM systems and trade lifecycle accounting processes.
- Exposure to Microsoft Dynamics 365 (D365) or similar ERP systems.
- Demonstrated problem-solving and critical thinking skills.
Scoular has been leading the way in safe, reliable, and innovative supply chain solutions for over 130 years. Our business is feed and food, transportation and logistics, and our people are our passion. In everything we do, we put relationships first and always leave room for what's possible.We are a $7 billion company filled with problem solvers and compassionate leaders committed to revolutionizing the future of agriculture. With 1400 employees and over 100 offices and facilities across North America and Asia, you can count on Scoular people.
We are committed to building a culture of real inclusion for all employees. We support customers and communities around the globe and believe our workforce should reflect that diversity. Scoular Employee Resource Groups (ERGs) connect, support, and empower our people. Learn more about diversity and inclusion commitments here.
Our Benefits
At Scoular, we invest in your success from day one. Join a team that values your growth and rewards your hard work. Begin with a competitive hourly wage of $23.66 and watch your pay grow as you do! You will be eligible for a pay increase after 6 months during your first year as you learn and master our operations. Continued growth with annual wage increases after your first year to keep your earnings moving upward.
Your wellbeing is important. For this role, your medical coverage is provided through the union health plan. Eligibility for benefits begins once you have completed 30 days of employment. Upon eligibility, a subsequent 80 hours of work must be completed. Benefit coverage will then begin on the first day of the following month (assuming the completion of 30 calendar days of employment PLUS subsequent 80 hours of work). In addition to comprehensive healthcare coverage, the pension fund is fully company‑paid, supporting your long‑term financial wellbeing.
You will also enjoy 10 company‑paid holidays along with paid vacation and sick time to give you the time and flexibility you need to perform at your best.
Salary : $24