What are the responsibilities and job description for the Library Specialist (Short-Term) position at Scottsdale Community College?
How to Apply
Please apply on the Scottsdale Community College website: https://www.scottsdalecc.edu/human-resources and search for job posting 322020
Job Summary
Scottsdale Community College (SCC) is seeking a full-time Administrative Specialist Sr. This position reports to the Library Division
Chair and supports the work of the faculty and staff in the Library Division. The responsibilities are diverse and require skills in advanced administrative and secretarial office support, program and project coordination, independent decision-making, problem-solving, effective communication, and customer service. Maintains communication with other administrative specialists, departments, and vendors as needed. This position interacts with diverse groups, including students, faculty, staff, administration, and the general public, while maintaining confidentiality and providing excellent customer service.
To best serve the students, department, and college, this position requires a physical presence on campus, with the possibility of one (1) remote day per week, depending on business needs.
This is a short-term position with a projected end date of June 30, 2026.
Please read the "How to Apply" section to avoid incomplete application materials.
Essential Functions
30% - Communicates with and supports students, faculty, staff, administration, vendors, and members of the community regarding policy/procedural events or program information; receives and responds to inquiries and information requests, resolving issues or referring requests to the appropriate resource. Provides strong customer service for assigned systems or service areas and provides technical assistance and specialized administrative office support.
30% - Coordinates with the department chair and department team members, coordinates calendars, researches and makes travel arrangements; provides administrative support to the Library Division related to meetings, events, or office services; assists with research, gathers information, and coordinates activities; researches, gathers, compiles, and reviews data and information in support of assigned function, program, project, or support area. Creates documents, reports, correspondence, and/or other communication materials and oversees the maintenance of files, records, database information, and documentation related to assigned area and according to established procedures; performs administrative office support activities related to meetings, events, classes, or building services.
25% - Monitors and tracks budgets, funding, and expenditures; assists with budget preparation; and coordinates travel and events, inventory, and replenishing of office supplies and office equipment maintenance services. Creates Purchase orders/Requisitions and coordinates with vendors for library subscriptions; purchases, reconciles, and tracks Library credit card purchases.
15% - Communicates with internal and external resources regarding policy/procedural, event, or program information; and receives and responds to inquiries and information requests, resolving issues or referring requests to appropriate resources; Provides training and orientation to other staff and adheres to applicable policies and procedures. Performs other duties as assigned.
Minimum Qualifications
Associate’s Degree from a regionally accredited institution and two years of administrative office support or related experience providing a wide variety of secretarial, administrative office support, and/or administrative coordination activities.
OR
An equivalent combination of the conferred degree and directly related full-time work experience, as described above, sufficient to successfully perform the essential duties of the job, such as those listed above, unless otherwise subject to any other requirements set forth in law or regulation, may be considered.
Desired Qualifications
A. Two (2) or more years of experience with planning, organizing, scheduling, maintaining records, critical thinking, problem solving, and multi-tasking for an innovative team.
B. Effective written communication, composing standard office communications.
C. Experience in monitoring budgets, preparing requisitions, invoicing, and maintaining financial records using an online Financial Management System.
D. Ability to take initiative, prioritize tasks, and manage projects to completion in a time-efficient manner to meet division needs.
E. Ability to succeed in a team environment by communicating effectively, contributing expertise, and following leadership directives.
F. Demonstrated experience delivering excellent customer service to diverse populations and internal and external customers.
Special Working Conditions
Travel to campus during the interview/selection process will be at the candidate's own expense.
May be required to travel to other MCCCD locations.
May be required to work evenings and weekends.
May require prolonged periods of sitting and viewing a computer screen.
May be required to lift or carry up to 25 lbs.
This position requires a physical presence on campus with possible partial remote work depending on business needs to best serve the students, department, and college.
This is a short-term position with a projected end date of June 30, 2026.
External candidates hired into a short-term benefits-eligible position are ineligible for rehire into a non-benefits-eligible position or to continue working in a non-benefits-eligible position for a period of six months once their assignment ends.
Climbing stairs and/or ladders to reach assigned areas, along with working at heights.
How to Apply
Please apply on the Scottsdale Community College website: https://www.scottsdalecc.edu/human-resources and search for job posting 322020
Applicants are required to submit a cover letter and resume showing how the applicant meets the minimum and desired qualifications.
All minimum requirements must be met at the time of the application.
Additional materials will not be accepted after the job posting has closed.
Missing materials or incomplete employment history will not be considered.
Please ensure your materials clearly provide the following information.
Clearly illustrate how prior experience, knowledge and education meet the minimum and desired qualifications for this position.
Indicate whether former or current employment is Full-Time or; Part-Time employment, to include Adjunct or Associate Professor (must include number of hours worked, contact hours or load).
Provide employment history in a month/year format (e.g., 09/07 to 10/11) including job title, job duties, for each position held and name of employer for each position.
Three professional references, preferably current and/or former supervisors. If references are not provided in resume upon application, they will be requested at time of interview.
Posting Close Date
Apply on or before November 18, 2025, to be considered.
Job Type: Full-time
Pay: $19.26 - $25.04 per hour
Work Location: In person
Salary : $19 - $25