Office Aide

INTERVIEWS MAY BE CONDUCTED BEFORE JOB POSTING CLOSES

GENERAL AIDE

Scott County School District Position Description

Requirements stated herein are minimum levels of knowledge, skills and/or abilities to
qualify for this position. To perform the duties and responsibilities of this position successfully, the employee must possess the abilities and aptitudes to perform each task proficiently. "Ability" means to possess and apply both knowledge and skill.
The methods of meeting these requirements are subject to possible modification to
reasonably accommodate qualified individuals with disabilities. Some requirements, however, may exclude individuals who pose a direct threat or significant risk to the health and safety of themselves or others.

REPORTS TO: Principal
EXEMPT STATUS: Non-Exempt APPROVED: #022218-21 22 FEB 2018

SUMMARY
Under general supervision, to perform clerical functions pertaining to a pupil enrollment and
attendance record management system; to perform a variety of clerically related tasks regarding pupil enrollment and attendance reports; and to do other related work as required.  Reasonable accommodation may be made to enable an otherwise qualified person with a disability to perform the essential functions of the job. Essential job functions are the
fundamental duties of a position: the things a person holding the job must be able to do.

DUTIES & RESPONSIBILITIES

• Perform clerical activities and functions related to student enrollment and attendance requiring a familiarity with legal mandates, policies, and regulations.
• Collect, compile, compute, verify pupil daily attendance reports.
• Prepare daily and monthly summary reports regarding student attendance and enrollment data.
• Post pupil absences and clear absences by reviewing parental notes and through telephone contacts.
• Assist in the preparation and distribution of correspondence regarding excessive pupil absences.
• Perform a variety of enrollment and attendance record management, storage and retrieval functions.
• May assist in the preparation of documents and records for archive storage.
• May prepare enrollment and attendance related reports which contain sensitive and confidential information.
• Operate a computer terminal in inputting pupil enrollment and absence data and extract output reports as required.
• Respond to questions regarding student enrollment and attendance, that may require research and data abstraction.
• Receive and initiate a variety of telephone and personal contacts with District personnel and parents regarding enrollment and attendance related matters.
• Comply with applicable state and federal law as well as local policies and procedures.
• Others duties as assigned.
  

QUALIFICATIONS
Knowledge of:
Modern office practices, methods, and procedures;
Appropriate English usage, spelling, grammar, punctuation, and arithmetical concepts;
Standard office machines and equipment, including computer terminals and micro-computers;

GENERAL AIDE

Operational procedures and policies, rules, regulations, and legal provisions pertaining student enrollment and attendance matters.

Ability to:
Perform clerical work requiring speed and accuracy;
Prepare clear and concise reports;
Understand and clearly communicate legal mandates, policies, and regulations pertaining to
attendance related matters;
Type or keyboard at a net corrected speed of 45 words per minute;
Understand and carry out oral and written directions;
Establish and maintain cooperative working relationships.

PHYSICAL DEMANDS
The physical requirements indicated below are examples of the physical aspects that this position classification must perform in carrying out essential job functions.

• Persons performing service in this position classification will exert 10 to 20 pounds of
  force frequently to lift, carry, push, pull, or otherwise move objects.
• This type of work involves sitting most of the time, but may involve walking or standing for brief periods.
• Perceiving the nature of sound, near and far visual acuity, depth perception providing oral information, the manual dexterity to operate business related equipment, and handle and work with various materials and objects are important aspects of this job.
• Reasonable accommodation may be made to enable a person with a disability to perform the essential functions of the job.
  

Experience and Education
Any combination of experience and training that would likely provide the required knowledge and skills is qualifying. A typical way to obtain the required knowledge and skills would be:
Experience:
Two years of responsible clerical experience preferably involving public contact.
Education:
Equivalent to the completion of the twelfth grade.