Construction Site Materials and Inventory Manager

About the Company

Job Duties and Responsibilities:

About the Role

Monitor, Track, Trend

Responsibilities

• Accuracy or number of discrepancies per inventory taken
• Fill requests (on-time; correct quantity; right product)
• Timeliness of reporting, i.e., late reports get notices mailed
• Adherence to regulatory and contract requirements
• Reduction in excess and obsolete inventory
• Inventory turnover per inventory item

Qualifications

• Storage:
• Maintain adequate, safe, accessible, secure storage location, e.g., area, aisle, shelve, order of usage such as items frequently used near the loading dock.
• Optimize space utilization
• Store in a manner that can be inspected by the customer (low clutter, organized, labeled)
• Maintain access control for each separate inventory. Authorize and deauthorize access, i.e., control who enters and accesses each inventory and monitor for unusual access.

Receiving:

• Inspect and receive
• Understand required bar codes schema and barcoding process
• Timely fill orders and communicate release; track receipt of at ship-to location.
• Inspect and ship. Follow shipping export and safety regulations (EAS; ITAR)
• Ship in appropriate container accessible and safe, i.e., make life easy for the receiver
• Track and record transfers, in-process and inspection and receiving destinations, i.e., not done until you validate it was received properly at the next location.

Inventory:

• Analyze quantity-to-maintain based on estimated usage
• Conduct accurate physical inventories in a timely manner on the proper cycle
• Audit the counts and inventories of others
• Research discrepancies, document discrepancies, report discrepancies
• Report and dispose of obsolete or excess inventory
• Compare inventory to inventory calculation (beg. balance received – shipped = ending balance.)
• Assess value of inventory using FIFO and report value and type of equipment as needed for insurance purposes and for charging projects including cost-plus projects.
• Periodically report inventory to customer in their format whether paper or electronic.

Transfers and Sales and Scrap:

• Accrue sales taxes and regulatory fees for inventory sold (not transferred) to 3rd parties.
• Follow up with customer to ensure receipt in good condition, i.e., confirm receipt in good condition at right location.
• Maintain a scrap policy and document scrap sales

Required Skills

• Attention to detail, e.g., fill in all the blanks
• IT skills. Data entry. MS Excel and Word
• Quantitative and analytical, e.g., estimate the optimal inventory levels, research discrepancies
• Ownership. Treat the inventory as if it is your own
• Have focus. SKU numbers, attributes, damage, counterfeit parts, finish the inventory, research the discrepancies
• Communicate regularly and effectively with your customers and colleagues
• Prioritize, e.g., 80/20. Don't lose or not pay attention to the valuable, critical, or long-lead items at the expense of low-risk items that are easily replaced if misplaced.
• Common sense, e.g., don't spend hours researching small items that it costs more to research than write-off
• Be positive, desire to improve the inventory process continually.