Day Habilitation Program Coordinator

1. SPECIFIC RESPONSIBILITIES

• Ensure all site-based and hub-based day habilitation programs maintain OPWDD certification and comply with 14 NYCRR §635-10.4 and related standards.
• Maintain COA accreditation by adhering to documentation, service delivery, and quality assurance protocols.
• Oversee compliance regarding service documentation and Staff Action Plans.
• Manage facility contracts and ensure fleet maintenance for all day habilitation vehicles.
• Supervise assistant supervisors and oversee daily operations at The Center (site-based facility).
• Coordinate monthly recreation calendars for both site-based and hub-based programs.
• Review all Staff Action Plans (SAPs) for site-based and Program without Walls (PWW) participants.
• Provide direction program supervisors to ensure SAPs align with Life Plan goals and OPWDD expectations before submission to the Director of Day Habilitation.
• Ensure SAPs are distributed to care managers within 60 days of Life Plan review or service start date.
• Conduct regular meetings with program supervisors to address OPWDD regulations, programmatic issues, and event planning.

• Collaborate with residential program coordinators to improve communication and integration between residential and day habilitation services.
• Partner with Program without Walls PWW hub site supervisors to develop and assess meaningful on-site activities for individuals supported.
• Attend SCO leadership and IRC meetings in the absence of the Director.
• Participate in IDT meetings for day habilitation participants.
• Serve as a liaison to families, ensuring satisfaction and quality of services.
• Be available 24/7 to address participant and program-related emergencies.
• Collaborate with the Director to develop and uphold day habilitation policies and procedures.
• Works in tandem with Director of Day Habilitation to establish prevocational program by attending OPWDD virtual meetings and trainings regarding prevocational and vocational training.
• Maintain SCIP-R certification, CPR First Aid & AED,
• Maintain AMAP Certification.

1. QUALIFICATIONS Required, bachelor’s degree in human services (master’s preferred); strong management, organizational, and interpersonal skills; strong oral and written communication skills; knowledge of OPWDD regulations; minimum of 3 years’ experience in OPWDD-funded program with minimum of 2 years in day Habilitation Services. Computer-literate.

III.   RELATIONSHIP WITH OTHERS Maintain professional and positive relationships with staff and individuals.

In addition, employees need to possess the following characteristics:

• Be team players.
• Have a strong sensitivity to cultural differences present among staff and clients within our organization.
• Possess a strong belief in people’s ability to grow and change; forge a mutually respectful partnership with persons served and their families.
• Ability to set limits and maintain helping role of practitioner and to intervene appropriately.

1. WORKING CONDITIONS

35 hours per week-non-exempt status work conducted in office and program environments.

Lift between 35 to 70 lbs

1. SCOPE OF RESPONSIBILITY

 The Day Habilitation Program Coordinator oversees the daily operations, compliance, and quality of site-based and hub-based day habilitation services. This role ensures that all programming meets OPWDD regulations, COA accreditation standards, and agency policies, while promoting person-centered planning and community integration