Event Coordinator

About Scissortail Park

Scissortail Park is a 70-acre public space created from funds generated by a penny sales tax. The 36- acre Upper Park opened on September 27, 2019. The Park is managed by Scissortail Park Foundation under a lease and management agreement with the Oklahoma City Economic Development Trust. The Park, located south of Myriad Botanical Gardens, continues south close to the shore of the Oklahoma River. Featuring a variety of engaging experiences for visitors including ornamental gardens and woodlands, a 3.7-acre lake, children’s playground and water fountains, seasonal roller rink, dog park, picnic grove, restaurant and performance stage and great lawn, the Park has something for everyone.

Summary
Events Coordinator position works with the Events team to create, implement, and execute a wide variety of free and fee-based public event programs.
This position provides clerical and administrative support and must be able to work flexible hours. The Events Coordinator serves as ambassador at large for Scissortail Park Foundation and must always demonstrate professional excellence and perform to the Park’s standards of quality.
Essential Duties and Responsibilities

· Curate unique and engaging special events that meet department revenue goals for the Park, including but not limited to markets, holiday events, themed events, wellness events, and special programming at the rink and boathouse.

· Secure and coordinate all appropriate permits, licensing and other required local municipal approvals prior to event occurrence; manage material and signage needed for event presentation.

· Meet with presenters and vendors to coordinate program execution; prepare contract agreements and coordinate all elements necessary to produce the highest quality programs and events.

· Serve as the main point of contact for outside vendors including, but not limited to food trucks, community organizations, and local businesses.

· Manage the vendor booking system, coordinate vendor scheduling, oversee vendor budget and revenue.

· Maintain and develop relationships with local vendors and food trucks.

· Assist with on-site event production and clean-up for events as necessary.

· Create and adhere to project timelines for special events and programs; monitor progress of event and program registration, sales, and revenue goals; work with the Events Manager to adjust plans and strategy as necessary to meet the Park’s mission and goals.

· Manage all event set-up, tear down and follow up processes.

· Conduct final inspections on the day of the event to ensure everything adheres to the client’s standards.

· Assess an event’s overall success and submit event data to Director of Events.

· Communicate with marketing team to create effective advertisements for each event.

· Anticipate and plan for possible different scenarios.

· Create sales opportunities for future events during client liaisons and during events.

· Liaise with vendors, exhibitors, and stakeholders during the event planning process to ensure everything is in order.

· Collaborate cross-functionally between departments, vendors, and staff members.

· Perform other duties as assigned including providing office and event/program assistance in other related departments at the Park.

Education and/or Experience

· High School diploma or equivalent required

· Bachelor’s degree in Communications, Hospitality Management, Public Relations, or Entertainment Business is preferred.

· Experience in planning and executing multiple large-scale events

· Experience in creating and implementing processes that produce efficiency Computer Equipment and Software Requirements

· Strong proficiency in Microsoft Word, Excel, Power Point, and database software.

· Experience in use of standard office equipment.

Certificates, Licenses, Registrations

Valid Oklahoma Driver’s License.
Skills and Abilities Required

· The ideal candidate will be highly energetic, committed, and a sophisticated organizer, implementer, and problem-solver with experience working within a team. Must have excellent event planning and database management skills.

· Solid organizational skills blended with a high degree of creativity regarding development activities.

· Capable of developing and implementing clear goals, systems, and priorities.

· Must be highly articulate and diplomatic with strong written and verbal communications skills.

· Excellent organizational skills, with emphasis on priorities and goal setting.

· Ability to communicate information, whether technical or non-technical to staff members and customers, in a clear and concise manner.

· Professional ambassador and advocate for the Park.

Additional Job Requirements

Clearance of background check.
Work Environment

· Must be able to work both indoors and outdoors. Some locations visited during executing job duties may not be wheelchair accessible; some time may be spent outside.

· This position must be available to work when events as scheduled, including evenings and weekends, as needed.

Physical Requirements

· Must be able to sit or stand for extended periods.

· Must be able to bend, stoop and lift up to 30 pounds.

· Must be able to walk from office building to park.

Benefits
This full time, non-exempt position is eligible for health, dental, life insurance, vision, long-term disability, voluntary life, accident coverage, 403(b), paid time off, and paid holidays.
To Apply

Please send resume and salary requirements to this job posting.
Equal Opportunity Employer
Employer does not to discriminate against any employee or job applicant because of race, color, religion, national origin, sex, physical or mental disability, or age.

Job Type: Full-time

Pay: $18.00 - $21.00 per hour

Benefits:

• Dental insurance
• Employee assistance program
• Employee discount
• Health insurance
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance

Education:

• High school or equivalent (Required)

Experience:

• Event planning: 1 year (Required)

Work Location: In person

Salary : $18 - $21