Program Coordinator (Project Operations)

Scion Nonprofit Staffing has been engaged to conduct a search for a Program Coordinator (Project Operations) for a respected nonprofit medical association in New York City. This is a full-time, hybrid opportunity supporting nationally recognized clinical guideline development, physician committees, publication workflows, and organizational initiatives that advance healthcare education and patient care.

POSITION OVERVIEW

Program Coordinator (Project Operations) serves as a key member of the Ethics and Compliance team, providing program and project coordination supporting clinical guideline development, physician committees, publication workflows, and conflict of interest administration. This role collaborates with physicians, volunteer leaders, journal editors, and cross-functional departments to coordinate multiple concurrent projects, organize meetings and conferences, oversee publication activities, and ensure the successful execution of high-impact medical programs that advance evidence-based patient care.

PERKS

• Competitive salary of $72,000–$78,000
• Hybrid work schedule with two remote workdays each week
• Comprehensive medical, dental, and vision benefits
• 403(b) retirement plan with partial company match
• Generous paid holidays, paid time off, and commuter benefits
• Opportunity to support nationally recognized medical programs that improve healthcare education and patient outcomes

RESPONSIBILITIES

• Coordinate multiple medical program and clinical guideline projects from initiation through publication while managing timelines, milestones, committee activities, and communications.
• Organize physician committee meetings, webinars, conference sessions, and virtual meetings, including scheduling, invitations, agendas, meeting materials, and logistical support.
• Coordinate publication workflows by managing document submissions, manuscript routing, peer review activities, and communications with journal editors.
• Administer conflict of interest disclosure processes by supporting physicians, volunteers, and committee members while maintaining confidential records and assisting with reporting and data management.
• Maintain project documentation, databases, invoices, reports, and workflow tracking systems while ensuring accuracy, organization, and timely completion.
• Collaborate with internal departments, volunteer leadership, vendors, and marketing teams to support program implementation, guideline dissemination, educational initiatives, and continuous process improvement.

QUALIFICATIONS

• Bachelor's degree and at least two years of experience in program coordination, project coordination, healthcare administration, nonprofit administration, association management, medical education, or a related field.
• Demonstrated ability to manage multiple concurrent projects while balancing competing priorities and deadlines.
• Excellent organizational, written, verbal, and interpersonal communication skills with exceptional attention to detail.
• Proficiency with Microsoft Office, Zoom, and Salesforce. Experience with Monday.com, SurveyMonkey, ScholarOne, project management platforms, or similar systems is highly preferred.
• Ability to travel approximately one to two weeks annually to support conferences and organizational meetings.

ABOUT OUR SEARCH FIRM:

Scion Nonprofit Staffing is an award-winning national nonprofit recruitment and staffing specialist for nonprofit organizations, foundations, associations, and educational institutions! Since 2006, we have had the pleasure of successfully placing thousands of talented professionals supporting incredible missions and programs. Through our innovative team building and recruiting solutions, we bridge the gap in executive leadership searches, direct hire nonprofit recruiting, interim leadership placement, and temporary professional staffing.

We are proud to be part of the Forbes lists of the Best Recruitment Firms and the Best Executive Search Firms in America. Additionally, Scion has been recognized as a ClearlyRated Best of Staffing firm as well as a top recruitment firm by The Business Times. Scion Nonprofit Staffing is an equal opportunity employer and service provider and does not discriminate based on race, religion, gender, gender identity, national origin, citizenship status, sexual orientation, disability, political affiliation, or any other protected class. We are committed to the principles of Equal Opportunity Employment and are dedicated to making employment decisions based on merit and value, for ourselves, our client companies, and the candidates we represent.

For opportunities located in a region that has enacted fair chance, arrest, or conviction-based employment ordinances, Scion Nonprofit Staffing proactively follows the enacted guidance and considers for employment all qualified applicants with arrest and conviction records. We engage in socially conscious business practices and believe that diverse, equitable, inclusive, and unbiased talent and recruitment processes are foundational to the success of Scion as well as every client organization with whom we partner.