What are the responsibilities and job description for the Office Manager & Executive Administrative Assistant position at Schylling?
We are seeking a highly organized, proactive, and detail-oriented Office Manager & Executive Administrative Assistant to support daily office operations and provide administrative support to senior leadership. This role is critical to ensuring a smooth, efficient, and professional work environment.
The ideal candidate is resourceful, responsive, and thrives in a fast-paced setting where priorities shift and no two days are the same.
Responsibilities:
The ideal candidate is resourceful, responsive, and thrives in a fast-paced setting where priorities shift and no two days are the same.
Responsibilities:
- Act as a strategic partner to the CEO and CFO, supporting day-to-day priorities and ensuring alignment across initiatives.
- Manage calendars, schedule meetings, and coordinate logistics to support leadership.
- Track follow-ups, action items, and key priorities for the CEO and CFO.
- Prepare materials for meetings, presentations, and executive communications.
- Handle confidential information with discretion.
- Support internal team coordination and communication across departments.
- Assist with ad hoc projects and cross-functional initiatives.
- Support team events and internal programs as needed.
- Proactively identify opportunities to improve processes and reduce administrative burden for leadership.
- Review incoming customer inquiries (including fan mail).
- Draft and send professional communications.
- Escalate issues when appropriate.
- Ensure the office is organized, fully stocked, and operating efficiently.
- Coordinate office maintenance, cleaning services, and vendor relationships.
- Order and maintain office supplies and equipment .
- Manage incoming and outgoing mail and deliveries.
- Coordinate outgoing packages and ensure timely pickups.
- Create shipping labels (FedEx, UPS, etc.).
- Track shipments and resolve delivery issues as needed.
- Maintain organized filing systems (digital and physical).
- Assist with data entry, reporting, and documentation.
Qualifications:
- High school diploma or equivalent required.
- 3 years of experience in office management or executive administrative support.
- Strong organizational and multitasking skills.
- Excellent written and verbal communication skills.
- Proficiency in Microsoft Office (Excel, Outlook, Word).
- Ability to prioritize and work independently.
- Positive, can-do attitude and strong attention to detail.
- Ability to be on-site in our North Andover, MA office 5 days per week.
The base salary range for this position is $70,000 to $80,000. Offered base compensation within this range will be determined based on a candidate’s qualifications, experience, geographic location and other factors relevant to the scope and responsibilities of this role.
Schylling offers a competitive benefits package that includes medical and dental coverage with an 80% company contribution, vision insurance, company-paid life and disability insurance, PTO and 10 paid holidays, product discount, and a 401k with company match.
Schylling offers a competitive benefits package that includes medical and dental coverage with an 80% company contribution, vision insurance, company-paid life and disability insurance, PTO and 10 paid holidays, product discount, and a 401k with company match.
About Schylling:
At Schylling, we are on a mission to create timeless moments of joy, laughter, and imagination for kids of all ages. Since 1975, our toys have been designed to spark creativity and deliver smiles, both delightful playthings from years past and innovative new items with a nostalgic appeal. We offer iconic brands such as NeeDoh®, LAVA® Lamp, Big Wheel®, Schylling hand puppets, Sea-Monkeys® and a variety of other toys that satisfy curiosity, encourage discovery, and help people find their best mellow and chill.
Salary : $70,000 - $80,000