What are the responsibilities and job description for the Financial Accounting Specialist position at schwartzfarms?
POSITION: Financial Accounting Specialist
ACCOUNTABILITY: Financial Accounting Team Leader
STATUS: Nonexempt
POSITION OBJECTIVES AND PURPOSE:
The Financial Accounting Specialist serves SFI by ensuring the accuracy and timeliness of accounts payable functions including but not limited to reviewing and confirming the accuracy of accounts payable requests, contract payments, and expense reimbursements, ensuring vendors and team members are paid on time, tracking various billing activity, accurate 1099 tax reporting, performing various reconciliations, and providing support to SFI team members and vendors questions following SFI's policies and procedures. Additionally, the position may assist in providing accounting to various SFI related entities.
ESSENTIAL FUNCTIONS:
The Financial Accounting Specialist is responsible for the following functions:
- Confirm legitimacy of incoming invoices, contract payments and reimbursement requests by contacting appropriate personnel and ensuring payments are made in a timely manner.
- Assist in performing various accounting functions as needed such as account reconciliations, creating and maintaining spreadsheets, and assisting with audits, production records or accounts receivable.
- Ensure accurate data entry and allocation of expenses to appropriate cost centers.
- Assist in other administrative duties as needed.
- Maintain confidentiality of all SFI information.
- Be a team player to demonstrate teamwork with all team members.
- Adhere to SFI's policies and procedures.
- Maintain strong internal relationships by providing a consistent level of service which is timely, thorough and responsive.
- Work under deadlines, resolving and correcting errors, and maintaining excellent communication with vendors and team members.
- Responds to and accurately resolves routine issues and questions in a timely manner.
- Assist in other accounting functions such as: troubleshoot inventory problems; paying property taxes; reviewing prepaid expenses, credit applications, tax exempt forms, and monitor gas cards, etc.
- Ensure privacy policies and procedures established by SFI regarding protected health information are implemented and maintained.
- Advocate and engage in SFI's animal welfare policy, including promoting animal well-being, remedying circumstances which impede animal care, and properly reporting instances of mistreatment or abuse.
The preceding statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not to be construed as an exhaustive list of all job duties performed.
ADDITIONAL RESPONSIBILITIES:
Additional duties may be assigned as they arise.
REQUIRED KNOWLEDGE & EXPERIENCE (or equivalent):
- Degree in Accounting or related field with a minimum of 2 years of related accounting experience.
- Knowledge of basic accounting and/or financial principles.
- Effective interpersonal, communication, client service and team skills.
- Accuracy, attention to detail, and ability to meet deadlines.
- Computer skills including MS Office applications (Word, Excel, Access, Outlook, etc.), and other related accounting and/or report writing software applications.
The preceding qualifications are guidelines. Other combinations of education and experience could provide the necessary knowledge, skills and abilities to perform this job.
WORKING CONDITIONS AND ENVIRONMENT
Position may require overtime.