Records and Information Governance Supervisor

Firm Description

Schwartz, Page & Harding, L.L.P. is a law firm that specializes in the creation and administration of various municipal utility districts and special purpose districts. They serve as general and bond counsel for districts such as water control and improvement districts, levee improvement districts, and municipal management districts.

Please note: This is not a litigation practice. The firm’s work is focused on public finance, district governance, infrastructure development, and regulatory compliance—not courtroom representation.

Role Description

The Records and Information Governance Supervisor oversees the daily operations of the Firm’s records management and information governance programs. This position ensures that all client and firm records—physical and electronic—are created, maintained, stored, and disposed of in compliance with legal, regulatory, and professional standards. The Supervisor provides leadership to the records team, implements policies and procedures to ensure efficient workflows, and partners with attorneys, staff, and IT to support firm-wide information governance initiatives.

Essential Job Responsibilities

·        Demonstrate solid knowledge of Information Governance and records management policies and procedures, data privacy issues, and electronic data management.

·        Oversees and assists team with onsite and offsite file management.

·        Oversees and assists team with scanning, indexing, and destruction of client records.

·        Develop and implement processes for maintenance, retention of client records, indexing, retrieval, and destruction.

·        Coordinate with attorneys to identify records for client action and authorization for destruction.

·        Manage and maintain the firm's document management system (iManage).

·        Serve as a liaison between attorneys and legal staff on records and information governance matters.

·        Develop and maintain documentation for processes, procedures, and workflows related to records and information governance.

Knowledge and Skills

·        Strong understanding of records management principles and information governance frameworks.

·        Knowledge of legal and ethical requirements governing law firm records, including confidentiality, privilege, and data protection.

·        Experience with document management systems; iManage preferred.

·        Excellent leadership, organizational, and problem solving skills.

·        Strong communication and interpersonal skills.

·        Strong accuracy and attention to detail skills.

Qualifications

·        Bachelors' degree required.

·        Minimum of five (5) years of records or information governance experience in a law firm environment.

·        Certification is preferred, but not required: Certified Records Manager (CRM), Information Governance Professional (IGP), or equivalent.