Records Clerk - Portland, OR

About Schwabe, Williamson & Wyatt:

Schwabe is a premier Northwest regional law firm serving the needs of businesses in seven key industry sectors: Technology; Healthcare and Life Sciences; Consumer Products, Manufacturing and Retail; Natural Resources; Real Estate and Construction; Ports and Maritime; and Indian Country and Alaska Native Corporations. We have offices in four states, in the cities of Portland, Bend, Salem, Seattle, Vancouver, Anchorage, and Mountain View. Schwabe has a culture based on collaboration, innovation, and a drive to help our clients achieve success.

Position Overview:

Schwabe, Williamson & Wyatt is seeking a full time Records Clerk in our Portland, Oregon office. This position will work in the office 5 days a week.

The Records Clerk, under the supervision of the Director of Intake & Records, provides administrative and operational support to the Records Department through the maintenance, organization, retention, and management of client and firm records.

The ideal candidate is highly organized, detail-oriented, able to manage multiple priorities in a fast-paced environment, and committed to providing excellent internal customer service to attorneys, staff, and clients.

Key Responsibilities:

• Works on client files in the Records Department by creating and distributing new files at request of attorneys or secretaries.
• Closes files according to the firm’s retention policies and procedures.
• Performs data entry work.
• Processes automated and manual records forms.
• Performs other duties as required including, but not limited to: maintenance of will safes, organization of file banks, maintenance of statistics and logs, assisting attorneys and secretaries by responding to telephone and e-mail inquiries.
  
  

Requirements:

• Previous clerical, administrative, customer service, or office experience preferred, but not required.
• Basic computer proficiency, including experience with Microsoft Office applications and data entry systems is a plus.
• Demonstrated ability to maintain confidentiality and handle sensitive information with discretion.
• Strong organizational skills, attention to detail, and ability to manage multiple tasks in a fast-paced environment.
• Ability to communicate professionally and effectively with attorneys, staff, clients, and vendors.
• Demonstrated ability to work collaboratively in a team-oriented environment while also managing individual responsibilities effectively.
  
  

Schwabe, Williamson & Wyatt provides a team-oriented working environment, offering competitive salaries and excellent benefits including medical, dental, life, LTD, 401(k)/profit sharing, tuition reimbursement, Employee Assistance Programs, transit subsidy, paid holidays, vacation, and sick time off.

All qualified applicants will be considered for employment without regard to race, color, religion, ancestry, national origin, age, sex, disability, marital status, sexual orientation, gender identity or other status protected by law.