What are the responsibilities and job description for the Office Assistant position at Schwabe?
About Schwabe, Williamson & Wyatt:
Schwabe is a premier Northwest regional law firm serving the needs of businesses in seven key industry sectors: Technology; Healthcare and Life Sciences; Consumer Products, Manufacturing and Retail; Natural Resources; Real Estate and Construction; Ports and Maritime; and Indian Country and Alaska Native Corporations. We have offices in four states, in the cities of Portland, Bend, Salem, Seattle, Vancouver, Anchorage, and Mountain View. Schwabe has a culture based on collaboration, innovation, and a drive to help our clients achieve success.
Position Overview:
Schwabe, Williamson & Wyatt is seeking a full-time, Office Assistant in our Portland office. This position is in person Monday through Friday, 8:00am – 5:00pm, providing a variety of administrative support alongside other members within our Shared Services Center team as well as backup coverage to the receptionist.
The ideal candidate will be detail-oriented, highly organized, and able to follow procedures with accuracy. This candidate must possess strong written and verbal communication skills. Success in this role requires the ability to take initiative, manage a variety of tasks with a positive demeanor, turn work around quickly, and contribute to a collaborative team environment
Key Responsibilities:
All qualified applicants will be considered for employment without regard to race, color, religion, ancestry, national origin, age, sex, disability, marital status, sexual orientation, gender identity or other status protected by law.
Schwabe is a premier Northwest regional law firm serving the needs of businesses in seven key industry sectors: Technology; Healthcare and Life Sciences; Consumer Products, Manufacturing and Retail; Natural Resources; Real Estate and Construction; Ports and Maritime; and Indian Country and Alaska Native Corporations. We have offices in four states, in the cities of Portland, Bend, Salem, Seattle, Vancouver, Anchorage, and Mountain View. Schwabe has a culture based on collaboration, innovation, and a drive to help our clients achieve success.
Position Overview:
Schwabe, Williamson & Wyatt is seeking a full-time, Office Assistant in our Portland office. This position is in person Monday through Friday, 8:00am – 5:00pm, providing a variety of administrative support alongside other members within our Shared Services Center team as well as backup coverage to the receptionist.
The ideal candidate will be detail-oriented, highly organized, and able to follow procedures with accuracy. This candidate must possess strong written and verbal communication skills. Success in this role requires the ability to take initiative, manage a variety of tasks with a positive demeanor, turn work around quickly, and contribute to a collaborative team environment
Key Responsibilities:
- Enter contacts into InterAction
- Create shell documents and correspondence
- Format legal documents.
- Scan and process third party vendor invoices
- Prepare and submit reimbursements
- Travel arrangements
- Electronic file management, including saving emails, documents, and assisting in organization
- Physical file management, including ordering redwells and inserts
- Transcription work as needed
- General back-up reception duties, including greeting clients, and guests, answering and directing phone calls
- Two years of office experience
- High School diploma or GED required
- Law firm experience preferred.
- Elevated level of organizational skills with the ability to manage multiple projects, activities, and tasks simultaneously
- Customer service skills
- Well-developed critical thinking skills
- Advanced verbal and written communications
- Excellent time management and quick decision-making skills
- Warm, friendly, professional demeanor
- Proficient in Microsoft Suite
All qualified applicants will be considered for employment without regard to race, color, religion, ancestry, national origin, age, sex, disability, marital status, sexual orientation, gender identity or other status protected by law.