Special Education Administrative Assistant

Special Education Administrative Assistant

Qualifications:

• Minimum High School Diploma or equivalent experience.
• Experience and knowledge of Microsoft Office Computer Software
• Excellent organizational skills
• Excellent Interpersonal skills

Essential Responsibilities:

• Provide assistance to the Director of Special Education.

Responsibilities:             

• Maintain daily incoming and outgoing mail for the Director of Special Education.
• Maintain schedule for the Director of Special Education.
• Respond to telephone inquiries, incoming mail, and public walk-ins for the Director of Special Education.
• Facilitate personal correspondence, contracts, board items, requisitions, purchase orders, room bookings as per the Director of Special Education.
• Maintain inventory of office supplies for the Director of Special Education
• Coordinate materials for meetings and training sessions as per the Director of Special Education.
• Re-type correspondence including (documents, contracts, letters, etc.) for the Special Education Director and staff.
• Compile data for billings between IU29 and other contracted educational agencies (Catapult, Bloomsburg University), and school districts including out-of-county students.
• Type, edit and transmit all reports, letters and associated activities required by school districts, Intermediate Unit and State Department of Education.
• Transmit all psychological reports prepared for all school-aged persons in school districts within the Intermediate Unit.
• Respond to and prepare all reports, letters and prescribed activities of the Program Supervisors located within the Exceptional Children’s Program.
• Monitor and maintain the necessary security required for student records as described in the Policies and Procedures for the Special Education Program.
• Possess current awareness of the guidelines, policies and contracted agreements for non-professional persons as prepared by the Intermediate Unit.
• Be responsible for the typing and editing of materials, letters and reports developed and approved by the Program Supervisors of the Exceptional Children’s Program.
• Be aware of structure and operation, office policy and job descriptions described in Policies for the Exceptional Children’s Program.
• Comply with job responsibilities set forth for in the Exceptional Children’s Program.
• Enter, maintain, and retrieve all critical information and data on all school-aged pupils maintained by the Exceptional Children’s Program.
• Other duties as instructed by the Director of Special Education.

Program/Classification:

• Special Education Department Maple Avenue Campus

Reports To:

• Director of Special Education

Method of Evaluation:

• The Special Education Secretary shall be evaluated annually by the Director of Special Education in accordance with the educational support personnel collective bargaining agreement.

Supervisory Responsibilities:

• None

Terms of Employment:

• Employment shall be twelve (12) months per year. Salary and benefits will be in accordance with the educational support personnel collective bargaining agreement.
• Position works 1,800 hours a year.
• Position gets 10 paid holidays, vacation, sick and personal time off.

Physical/Sensory Requirements:

• The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position.
• Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• This is an active position requiring the ability to stoop, kneel, crouch, crawl, reach, stand, walk and occasionally lift and/or move objects up to 50 lbs.; verbal and hearing skills to effectively communicate; visual acuity to oversee projects, and make observations. Work is done mainly indoors but could include outside tasks.

The public schools of Schuylkill County and the Schuylkill IU 29 do not discriminate against any persons in employment, educational programs or activities based on race, color, sex, creed, religion, age, disability, national origin, marital status or because a person is a disabled veteran or a veteran of the Vietnam era. This policy extends to all other legally protected classifications and is published in accordance with state and federal laws including Title IX of the Education Amendments of 1972 and sections 503 and 504 of the Rehabilitation Act of 1973 and the Americans with Disabilities Act.