Contracts Coordinator Lead

Title
Contracts Coordinator Lead 

Classification 
Exempt          

Reports to

Contract Manager  

Position Type and Expected Work Hours

Core Hours: Monday - Friday 8am - 5pm

Fully Remote; up to 20% travel required

Application open to anyone located in the contiguous United States and is available on schupan.com/careers/

We do not extend employment offers without a formal, multi-step interview process. No blind offers, no fees.

We do not conduct interviews via text message, nor do we request payment, wire transfers, or banking details as part of our hiring process. If you receive a suspicious call or message regarding employment, please do not share personal information, and verify the role directly through our official job board.

You can always verify active job openings on our website, or reach out to us directly to confirm the legitimacy of a communication.

ABOUT SCHUPAN

We've been creating sustainable material solutions since 1968.
At Schupan, we want to positively impact our people, community, and planet every day.

We believe our core values foster a culture of excellence through growth.Schupan expects all employees to perform their job duties and consistently follow the code of conduct, by exhibiting behaviors that reflect: Integrity, Empowerment, Sustainability, and Compassion.

We believe our employees make us the best. Some benefits of working at Schupan:

• People-first culture

• Career advancement and growth opportunities

• Weekly pay

• Cell phone stipend

• Discretionary end-of-year bonus

• Medical, dental, company-paid employee dental, dental for dependents, company-paid core vision for employee and family,

• HSA, FSA,fitness incentives, wellness premium discount

• 401k and match eligibility, and PTO available Day 1

• Company-paid group life and AD&D, voluntary life, short and long-term disability

• Pet insurance, paid parental leave, tuition reimbursement, and EAP

SUMMARY 
The Contract Coordinator Lead supports contract administration and logistics coordination while ensuring compliance, data accuracy, and timely reporting. This role plays a key part in streamlining operations, resolving contract and delivery issues, and providing guidance and support to the broader contracts team to ensure consistency and efficiency.
ESSENTIAL FUNCTIONS 
•    Execute contract administration processes, including contract entry, finalization, price updates, and timely communication of relevant details to internal and external stakeholders. 
•    Review and execute contracts, including purchase contract pricing and position updates. 
•    Ensure accuracy and completeness of all contract data within internal systems. 
•    Resolve contract and delivery issues by coordinating with consumers, suppliers, and internal stakeholders; escalate to management as appropriate. 
•    Support delivered load scheduling to ensure timely and efficient fulfillment of contract terms.
•    Ensure all contract activities comply with legal, regulatory requirements, and company policies and procedures. 
•    Maintain high standards of data integrity and accuracy across all systems and reporting
•    Generate and distribute regular reports on contract status, logistics activities, and key operational metrics. 
•    Partner with accounting to monitor customer credit status and support reporting needs for internal teams. 
•    Partner with administration, logistics, commercial, and accounting teams to improve operational efficiency and enhance knowledge sharing. 
•    Train with commercial teammates to build understanding of materials, pricing strategies, and the impact of contracts on overall business performance.
•    Provide day-to-day support and guidance to team members to ensure consistency in processes and execution. 
•    Maintain visibility of team workload and collaborate to ensure balanced distribution, coverage during absences, and seamless customer service. 
•    Share best practices and assist in onboarding or training of new team members.
•    Adopt a mindful approach to travel and expenses, balancing business needs with fiscal responsibility. 
•    Travel up to 20% as needed. 
•    Perform additional duties and special projects as assigned.

REASONABLE ACCOMMODATIONS STATEMENT 

To accomplish this job successfully, an individual must be able to perform, with or without reasonable accommodation, each essential function satisfactorily. Reasonable accommodations may be made to help enable qualified individuals with disabilities to perform the essential functions.
 

POSITION QUALIFICATIONS

REQUIRED EDUCATION AND EXPERIENCE

• Bachelor’s degree in Business, Supply Chain, or related field and minimum of 5 years of experience in contract management, logistics coordination, customer service-related experience and/or training
• Or 10 years of experience in contract management, logistics coordination, customer service-related experience and/or training

SKILLS AND ABILITIES

• Ability to research, collect and track data
• Accurate data entry, price updating, and report generation.
• Routinely switch between routine tasks
• Ability to identify, address, and resolve contract and logistics discrepancies efficiently
• Clear and professional verbal and written communication with internal teams, customers, and external partners.
• Ability to work cross-functionally with administration, logistics, finance, and customer service teams.
• Routinely work independently
• Understanding of credit monitoring and AP/AR reporting
• Skilled in Excel, Shared Logic, Crystal Reports, Salesforce, Shared Logic (RIMAS), Access Database, Microsoft Suite software and other systems.
• Knowledge of legal, regulatory, and company standards related to contract and logistics activities.
• Ability to prioritize tasks to achieve highest productivity while maintaining work quality
• Ability to manage multiple priorities and meet deadlines.

PHYSICAL REQUIREMENTS

• Routinely sits; uses hands to type; reach with hands and arms
• Stand, walk, stoop, kneel, crouch or crawl as needed
• Occasionally lift up to 10 pounds

The company has reviewed this job description to ensure that essential functions and basic duties have been included. It is intended to provide guidelines for job expectations and the employee's ability to perform the position described. It is not intended to be construed as an exhaustive list of all functions, responsibilities, skills and abilities. Additional functions and requirements may be assigned by supervisors as deemed appropriate. This document does not represent a contract of employment, and the company reserves the right to change this job description and/or assign tasks for the employee to perform, as the company may deem appropriate.

Salary : $64,000 - $79,000