What are the responsibilities and job description for the Executive Assistant / Business development Coordinator position at Schulte Corporation?
About Schulte Corporation
Schulte Corporation is a growing manufacturer of aerospace and automotive components. Our San Clemente headquarters focuses on engineering and precision machining, while our Mexico branch specializes in advanced composites manufacturing. Together, we deliver innovative, high-quality solutions to customers across both industries.
The Role
We are looking for a proactive, business-minded Executive Assistant / Business Development Coordinator to join our San Clemente team. This unique hybrid role combines executive support, operational assistance, and inside sales/business development. The ideal candidate will ensure smooth day-to-day operations for executives while also engaging with potential customers, identifying opportunities, and supporting company growth.
Key Responsibilities
Executive & Operational Support
- Provide direct administrative support to executives, including calendar management, meeting coordination, and correspondence.
- Assist with accounting tasks, including expense tracking, invoice processing, and basic financial reporting.
- Prepare reports, presentations, and business documents.
- Support HR and office operations, including onboarding, internal communications, and workflow tracking.
- Coordinate travel, accommodations, and cross-border logistics as needed.
Business Development & Customer Engagement
- Make outbound calls to customers and prospects to introduce Schulte Corporation and qualify opportunities.
- Research and identify potential leads in aerospace and automotive markets.
- Maintain accurate records of customer interactions and opportunities.
- Schedule meetings for executives with qualified prospects.
- Support proposals, presentations, and follow-up communications to nurture leads and sales.
Qualifications
- Bachelor’s degree in Business Administration, Accounting, Marketing, or related field (preferred).
- Proven experience as an Executive Assistant, Administrative Assistant, or similar role with exposure to business/accounting tasks.
- Strong organizational and multitasking skills with attention to detail.
- Excellent communication and interpersonal skills; comfortable making outbound calls.
- Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook); familiarity with accounting software and CRM tools is a plus.
- Bilingual (Spanish/English) preferred but not required.
Preferred Background
- Experience in manufacturing, aerospace, or automotive industries.
- Exposure to business development, lead generation, or customer relationship management.
- Familiarity with cross-border operations and Mexican business practices.
Why Join Us?
- Be part of a growing company with operations in the U.S. and Mexico.
- Play a critical role in both executive support and business growth.
- Exposure to the aerospace and automotive manufacturing sectors.
- Opportunity to grow into higher-impact roles:
- Operations Coordinator – managing workflows and process improvements
- Business Analyst – supporting strategic planning and reporting
- Sales / Account Manager – owning customer relationships and revenue growth