AP/Payroll Coordinator

Summary

The Accounts Payable / Payroll Coordinator performs a full range of Accounts Payable and Payroll processing functions for assigned construction projects and company personnel. Controls all phases of data entry necessary for the accurate and timely processing of A/P, employee timecard collection, and payroll disbursements. Works closely with project teams, HR, employees, vendors, and subcontractors to confirm status or resolve issues related to invoices, pay applications, and payroll.

Responsibilities

The following statements are intended to describe the general nature and level of work being performed by individuals assigned to this position. They are not intended to be an exhaustive list of all duties, responsibilities and skills required of personnel so classified.

• Review invoices and check requests.
• Sort and match invoices and check requests.
• Set invoices up for payment
• Process check requests
• Prepare and process accounts payable checks, wire transfers and ACH payments
• Reconciliation of payments
• Prepare analysis of accounts
• Monitor accounts to ensure payments are up to date
• Resolve invoice discrepancies
• Vendor file maintenance
• Correspond with vendors and respond to inquiries
• Produce monthly reports
• Assist in month-end closing
• Set up subcontracts and major purchase orders in the accounting system and post related change orders.
• Receive, review, and distribute incoming invoices and pay applications to the project sites and/or route electronically for approval.
• Post and scan approved invoices and pay applications to the accounting system in an accurate and timely manner.
• Issue checks for vendor payment and mail checks to vendors and subcontractors as they are approved.
• Work with vendors, subcontractors, and the project teams to resolve issues related to outstanding invoices and pay applications.
• File and archive accounts payable documentation as required.
• Collect, review, and verify weekly employee timecards and certified payroll records for accuracy and proper job-cost allocation.
• Process regular, certified, and prevailing wage payroll in accordance with company schedules and labor laws.
• Calculate and process payroll deductions, withholdings, garnishments, and employee benefits contributions.
• Prepare direct deposit files, payroll ACH transfers, and manual live checks when necessary.
• Reconcile payroll totals, generate payroll summary reports, and assist with month-end/year-end payroll reporting (including W-2 audit support).
• Respond to employee and management inquiries regarding timekeeping, paychecks, paid time off (PTO), and payroll deductions.
• Assist HR and Controller with payroll adjustments, employment verification requests, and payroll audits.
• Performs other duties as required.

Required Experience and Technical Skills:

• Two or more years of Accounts Payable experience is required, preferably in the construction industry.
• Payroll experience is preferred.
• Self-starter with initiative and willingness to learn.
• Must possess great organizational and interpersonal skills.
• Detail-oriented and enjoys a teamwork environment.
• Excellent communication skills.
• Experience in Spectrum accounting software is preferred, but not required.
• Experience and knowledge of Microsoft Office including Word, Excel, Outlook, etc.
• Possess good computer skills and be trainable in any software package.

Required Education and Certification:

• Accounting degree is not required but successful completion of college-level accounting courses is an advantage.
• Minimum 1-2 years of experience in an office environment, preferably with accounting exposure.
• Superior numerical aptitude.
• Good general business knowledge and knowledge of business terms and definitions.

Benefits

• 401(k) with 4% company match
• 20 days PTO 8 paid holidays
• Medical, dental, and vision coverage
• Employer-paid life insurance and long-term disability
• Accident plan and EAP
• Paid parking (Downtown Seattle) and cellphone allowance
• Fitness subsidy and tuition reimbursement
• Employee referral program

Equal Employment Opportunity

Schuchart is an Equal Employment Opportunity (EEO) employer committed to fostering a diverse and inclusive workplace. All qualified applicants will receive consideration without regard to protected characteristics under federal, state, or local law.

We encourage applications from veterans, individuals with disabilities, and underrepresented groups.

For accommodations, contact: human.resources@schuchart.com

Pay: $33.00 - $44.00 per hour

Work Location: In person

Salary : $33 - $44