What are the responsibilities and job description for the Corporate Paralegal position at Schott North America?
SCHOTT North America, Inc., a subsidiary of SCHOTT, has an opening for a Corporate Paralegal in our Rye Brook, New York corporate office.
The Corporate Paralegal will report to the VP, General Counsel, Secretary, and Chief Compliance Officer and collaborate closely with other members of the North American Legal Department.
The Paralegal provides comprehensive legal and administrative support to the Legal Department, ensuring timely and accurate handling of contracts, corporate governance, compliance, insurance matters, and general legal operations. This role requires strong organizational skills, attention to detail, and the ability to manage multiple priorities in a fast-paced highly matrixed environment.
This is a full-time position (40 hours per week) operating in a hybrid structure (3 days office; 2 days home).
Corporate Secretarial and Housekeeping
- Manage state registrations, annual reports, ownership records, and amendments to formation documents; maintain minute books.
- Plan and support Annual and Special Board Meetings, including drafting roadmaps, agendas, resolutions, legal presentations, minutes, and maintaining Director and Officer listings.
- Assist with entity formations, mergers, acquisitions, and dissolutions of corporations and limited liability companies.
Compliance
- Support regulatory compliance efforts, including U.S. State Department and Department of Defense Trade Controls registrations and renewals.
- Assist the International Trade Compliance Manager with documentation, sanctions lists, empowered official records, and other compliance matters.
Non-Disclosure Agreements (NDAs)
- Prepare, review, and execute a high volume of NDAs and other transactional agreements in collaboration with attorneys.
Risk Management/Insurance
- Serve as the internal point of contact for U.S. insurance matters.
- Liaise with risk consultants and brokers; manage policy renewals, claims, and ensure accurate entity data.
General Legal Matters
- Assemble and format legal documents for execution; manage electronic and physical filing systems; perform clerical tasks such as scanning, photocopying, and document organization.
- Assisting with the research and preparation of documentation for legal projects.
- Reviewing and editing legal forms, policies, and documents for accuracy.
The listed responsibilities are designed to indicate the general nature and level of work performed by employees assigned to this classification. They should not be construed as an exhaustive list of duties, responsibilities, skills, and qualifications required of personnel so classified.
- Bachelor's degree in paralegal studies or paralegal certificate required.
- Minimum five (5) years' related experience as a corporate paralegal in a law firm or in-house corporation
- Knowledge of Microsoft Office 365 (Word, Excel, PowerPoint, Outlook, SharePoint)
- Keen attention to detail
- Ability to maintain confidentiality
- Use of general office equipment and applications
- Ability to organize and prioritize work and meet deadlines
- Excellent interpersonal and communication skills
- Good English grammar and composition skills
- Ability to work in a team and highly matrixed international environment
Preferred Skills
- Fluency in German language
- Experience with Westlaw or Practical Law Connect for legal research
- Familiarity with AI tools
SCHOTT's openness to promote your further development is just as great as our additional benefits. Ranging from active health management via flexible working hours and hybrid work all the way to corporate pension plans: everything geared to suit your goals and needs. Discover a special corporate culture where everyone has the opportunity to develop their entire potential.
At SCHOTT, you can expect a unique corporate culture where we emphasize equity, diversity, and inclusion. We know: motivated and committed employees are the precondition for the success of our company.
Requirements and Skills
- Bachelor's degree in paralegal studies or paralegal certificate required.
- Minimum five (5) years' related experience as a corporate paralegal in a law firm or in-house corporation
- Knowledge of Microsoft Office 365 (Word, Excel, PowerPoint, Outlook, SharePoint)
- Keen attention to detail
- Ability to maintain confidentiality
- Use of general office equipment and applications
- Ability to organize and prioritize work and meet deadlines
- Excellent interpersonal and communication skills
- Good English grammar and composition skills
- Ability to work in a team and highly matrixed international environment
Preferred Skills
- Fluency in German language
- Experience with Westlaw or Practical Law Connect for legal research
- Familiarity with AI tools
Responsibilities
Corporate Secretarial and Housekeeping
- Manage state registrations, annual reports, ownership records, and amendments to formation documents; maintain minute books.
- Plan and support Annual and Special Board Meetings, including drafting roadmaps, agendas, resolutions, legal presentations, minutes, and maintaining Director and Officer listings.
- Assist with entity formations, mergers, acquisitions, and dissolutions of corporations and limited liability companies.
Compliance
- Support regulatory compliance efforts, including U.S. State Department and Department of Defense Trade Controls registrations and renewals.
- Assist the International Trade Compliance Manager with documentation, sanctions lists, empowered official records, and other compliance matters.
Non-Disclosure Agreements (NDAs)
- Prepare, review, and execute a high volume of NDAs and other transactional agreements in collaboration with attorneys.
Risk Management/Insurance
- Serve as the internal point of contact for U.S. insurance matters.
- Liaise with risk consultants and brokers; manage policy renewals, claims, and ensure accurate entity data.
General Legal Matters
- Assemble and format legal documents for execution; manage electronic and physical filing systems; perform clerical tasks such as scanning, photocopying, and document organization.
- Assisting with the research and preparation of documentation for legal projects.
- Reviewing and editing legal forms, policies, and documents for accuracy.
The listed responsibilities are designed to indicate the general nature and level of work performed by employees assigned to this classification. They should not be construed as an exhaustive list of duties, responsibilities, skills, and qualifications required of personnel so classified.
SCHOTT North America, Inc. is an Equal Opportunity/Affirmative Action Employer. Applicants considered without any regard to race, color, creed, religion, age, national origin, ancestry, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, veteran status, disability, genetic information, citizenship status or membership in any other group protected by federal, state or local law. Any form of unlawful harassment is prohibited.