Administrative Assistant

Company Overview

Schoolhouse Manufacturing is a fully integrated company specializing in design, manufacturing, repurposing, selling, and leasing of modular structures to clients in the educational, government, commercial, industrial, oil & gas, and other specialty markets. We continue to develop year over year because of our skilled personnel and solid financial foundation. Schoolhouse Manufacturing is currently seeking to fill the Administrative Assistant position.

Description Summary:

We are seeking a proactive and detail-oriented Administrative Assistant to support our Production Department. This role is critical to ensuring efficient production operations by managing administrative tasks, facilitating clear communication, and handling sensitive information with the utmost discretion. Bilingual proficiency in English and Spanish is required.

Responsibilities

· Organize, process, and maintain production-related documentation, ensuring all records are accurate, up-to-date, and compliant with company standards and regulations.

· Handle sensitive and confidential information, including employee records, production data, and management correspondence, with professionalism and discretion.

· Perform daily data entry and meticulously log production-specific data to ensure precise tracking of production activities.

· Monitor, track, and maintain work orders to assist production supervisors in keeping operations on schedule.

· Respond to and triage incoming emails, phone calls, and inquiries, ensuring timely communication and proper distribution of information.

· Prepare and maintain detailed reports and documentation related to production planning and operations as directed by department leadership.

· Conduct general office tasks, such as filing, typing, photocopying, and ordering supplies, to ensure the Production Department runs efficiently.

· Communicate with other departments as needed to streamline processes and resolve issues.

· Identify and address potential administrative issues or inefficiencies in production operations, proposing solutions to enhance workflow.

· Provide support to production supervisors and managers with additional tasks as assigned to contribute to the success of the department.

Skills/Qualifications:

· At least 3 years of administrative experience, ideally within a manufacturing or production environment.

· Fluency in English and Spanish to facilitate effective communication with team members.

· Proficiency in Microsoft Office Suite (Word, Excel, and Outlook).

· Exceptional written and verbal communication abilities, with strong interpersonal skills for effective teamwork.

· Ability to manage multiple tasks simultaneously, prioritize workload, and maintain accuracy under pressure.

· Demonstrated attention to detail and a commitment to maintaining high standards of quality.

· Proactive and resourceful approach to identifying and resolving issues in a dynamic environment.

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Job Type: Full-time

Pay: $18.00 - $20.00 per hour

Expected hours: 40 per week

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Overtime
• Weekends as needed

Ability to Commute:

• San Jacinto, CA 92583 (Preferred)

Ability to Relocate:

• San Jacinto, CA 92583: Relocate before starting work (Required)

Work Location: In person

Salary : $18 - $20