Undergraduate Admissions Coordinator

About SAIC

For more than 150 years, the School of the Art Institute of Chicago (SAIC) has been a leader in educating the world’s most influential artists, designers and scholars. Located in downtown Chicago with a fine arts graduate program consistently ranking among the top four graduate fine arts programs in the nation by U.S. News and World Report, SAIC provides an interdisciplinary approach to art and design as well as world-class resources, including the Art Institute of Chicago Museum, on-campus galleries and state-of-the-art facilities. SAIC’s undergraduate, graduate and post-baccalaureate students have the freedom to take risks and create the bold ideas that transform Chicago and the world—as seen through notable alumni and faculty such as Michelle Grabner, David Sedaris, Elizabeth Murray, Richard Hunt, Georgia O’Keeffe, Cynthia Rowley, Nick Cave, and LeRoy Neiman.

About The Department

The SAIC Admissions team supports one of the nation’s leading art and design institutions, connecting prospective students with interdisciplinary programs, world-class resources and a vibrant creative community. The department plays a key role in recruiting. preparing and guiding future artists, designers and scholars through the admissions process.

Position Summary

Provide administrative support to the Undergraduate Admissions office in SAIC’s Enrollment Management Division.

Responsibilities

• Ensure all materials needed to make admission decisions for undergraduate applications are received, communicating with applicants via email, letter, phone and SMS.
• Conducts outreach campaigns to applicants for various initiatives.
• Assists with processing applicant materials in all admissions systems to ensure files are accurately updated
• Reviews integration reports and resolves error records.
• Acts as front-desk coverage on a weekly basis but also during high traffic times.
• Coordinates the Undergraduate admission/merit decision process and generates undergraduate admission letters and packets to be mailed, including producing labels for international applicants.
• Initiates a variety of correspondences based upon individual student records including merit awards and communication plan initiatives.
• Ensures undergraduate student application records are updated and accurate in SlideRoom, PeopleSoft, and Slate.
• At the end of each undergraduate admission cycle, ensures that final transcripts are received from all matriculated students.
• Creates, compiles and completes spreadsheets of data for various projects.
• Assist with office mailing initiatives as needed.
• Responds to prospective student inquiries in a timely manner.
• Partners with the Associate Director and Assistant to Vice President in maintaining inventory for admissions marketing materials, office supplies in the office and with various vendor storage.
• Acts as first backup to admissions front-desk coverage for PTO.
• Delegates projects and tasks to operations student workers.
• Perform other duties as assigned including but not limited to assisting with graduate application file processing and outreach.
• Occasional early mornings, weekends and evenings will be required.
  
  

Qualifications

• Bachelor’s Degree or relevant experience
• At least 1 year of experience preferred
• Working knowledge of MS Office/Google Suite applications, including Word and Excel (particularly mail-merge)
• Ability to work under tight deadlines and prioritize across multiple projects
• Strong organizational and time management skills
• An extremely high level of attention to detail
• Experience in higher education admissions a plus
• Experience working directly with CRM software (Slate, Salesforce, etc.) and PeopleSoft Student Information System is preferred.
  
  

Physical Requirements

On Occasion some special events may require additional walking &/or standing outdoors.

Compensation & Benefits

Please click on the links below to view our competitive, comprehensive benefits package:

• Hiring Range
  
  

The expected hiring range is an estimated amount for positions based on the grade. Final offers are based on various factors, including skill set, experience, qualifications and other job-related reasons.

• Benefits
• PTO Overview
• Job Classification: Non-exempt
• Employment Category: Full Time
• Grade Level: 5
  
  

If you are accessing this listing from a third party, not all links to salary and benefits information may work. Please visit our career page at saic/artic.edu/employment for complete information

Application Instructions

Please submit your resume and cover letter to be considered for this position.

Union

This position is part of a bargaining unit represented by AFSCME Council 31.

Accessibility

If You Are a Job Seeker With a Disability And Require a Reasonable Accommodation To Apply For One Of Our Jobs, You Will Find The Contact Information To Request The Appropriate Accommodation By Visiting The Following Page

Accessibility Accommodation for Applicants

Equal Opportunity Statement

The Art Institute of Chicago is an Equal Opportunity Employer that recruits, hires and promotes qualified individuals compliant with federal and state laws. If reasonable accommodation is needed to participate in the job application or interview process, please contact the Department of Human Resources at apply_help@artic.edu.