Registrar - Sugar Land Elementary

POSITION QUALIFICATIONS:  

• High School Diploma or GED  
• A minimum of 2 years clerical experience is preferred.  

DUTIES AND RESPONSIBILITIES:  

• Keeps track of newly enrolled students until they are properly oriented (ensures checklist is complete)  
• Keeps track of withdrawing students and ensures all exit procedures are followed.  
• Registers new students/withdraw students into the database  
• Enters data for new and previous students  
• Inputs the new student information into the database  
• Updates demographic data in computer database  
• Responsible for student withdrawals and documents the withdrawal reasons  
• Works in collaboration with ESL/Special Ed and GT departments to request newly enrolled student records and send records for withdrawal students  
• Reviews newly enrolled students’ documents to see previous SPED/Section 504/dyslexia/ESL/GT information and add the related students to suspect lists for related programs  
• Responds to TRex requests and initiates TRex requests for newly enrolled students  
• Responds to faxed record requests and initiates fax requests for newly enrolled students  
• Calls previous schools to request records for newly enrolled students.  
• Entering paper applications to database  
• Maintains student files and makes sure they are complete  

• Files incoming records from other schools and passes the records to related departments including ESL/Special Ed/GT departments  
• Keep soft copy of all files in student folders  
• Maintain and respect confidentiality of student and school personnel information  
• Checks and reviews a variety of data for accuracy, completeness, and conformance to established standards and procedures  
• Operates standard office equipment to include, word-processing, and data processing equipment, copiers, laminators, etc.  
• Handles a variety of routine technical and administrative assignments  
• Takes all necessary and reasonable precautions to protect students, equipment, materials, and facilities Complies with and supports school and division regulations and policies  
• Models non-discriminatory practices in all activities  
• Performs related tasks as assigned by building administrator(s) in accordance with the school/policies and practices 
• Maintains physical and computerized records including student cumulative folders, progress and failure reports, class rosters, schedule changes, and grade books.  
• Processes new student records, including requesting transcripts and records from other schools, setting up cumulative folder, and entering student data into appropriate databases.  
• Coordinates grading process, including processing of scan sheets, verification and correction of grades, and printing and distribution of report cards.  
• Processes and transmits requests for student information, including student transcripts for colleges and universities. 
• Prepares and distributes University Interscholastic League (UIL) eligibility lists.  
• Calculates grade point averages, class rank, and prepares honor rolls.  
• Assists counselors with the enrollment, withdrawals, and transfer of students and processes applicable records.  
• Assist campus administration and counselors with the preparation of reports and student data information. 
• Coordinates ordering and distributing all graduate materials, including caps, gowns and diplomas.  
• Maintains confidentiality of information.  
• Performs other job-related duties as assigned.  

SKILLS AND ABILITIES:  

• Ability to communicate effectively in both written and oral forms with all levels of management, both internal and external to the district.  
• Ability to establish and maintain effective working relationships both internal and external to the district. 
• Ability to organize special programs for assigned campus. 
• Ability to use a computer including software, database used by the district, spreadsheet and word processing software, calculator, copy machine, and telephone.  
• Ability to analyze data.  
• Ability to use effective interview techniques, effective public speaking skills, and problem-solving skills.  

WORK ENVIRONMENT AND PHYSICAL REQUIREMENTS: 

• Light Work: may require occasional light lifting.  
• The position is in an office setting and may involve prolonged work at a desk in one location. 
• Moderate travel is required.