COORDINATOR FOR SCHOOL NUTRITION

Job Title: Coordinator for School Nutrition                                                                            Wage Status: Exempt

Reports to: Director of School Nutrition                                                                                Pay Grade: Admin Paygrade5

Dept./School: School Nutrition                                                                                            Days: 227

Supervises: Assigned support staff as directed

Primary Purpose

Assist the Director of School Nutrition by coordinating operational projects, overseeing vendor and contract relationships, and guiding procurement processes. Collaborate with stakeholders to manage timelines and documentation, analyze project data, and ensure efficient, compliant operations that safeguard resources and enhance service delivery across the district.

Qualifications

Education/Certification

• Bachelor’s degree from an accredited college or university in business administration, operations management, public administration, or a related field.   
• Preferred: Certified Texas School Business Official (CTSBO) or related certification.

Special Knowledge/Skills

• Strong project management and organizational skills.
• Knowledge of procurement regulations, contract administration, and vendor performance management.
• Ability to develop, implement, and monitor standard operating procedures.
• Ability to analyze data, prepare reports, and recommend operational improvements.
• Strong interpersonal, written, and verbal communication skills.
• Knowledge of inventory and warehouse operations.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint) and food service software applications.

Experience:

• 3 years’ experience in operations, procurement, vendor/contract management, or project management.
• Experience in school district, government, or large-scale food service operations preferred.
• Supervisory or leadership experience required.

Major Responsibilities and Duties:

Project & Process Management
1. Coordinate and manage operational projects, including planning, execution, timelines, and completion.   
2. Collect, track, and analyze project data to support successful project outcomes.
3. Develop, implement, and update standard operating procedures to improve consistency and efficiency.
4. Ensure compliance with federal, state, and district policies and regulations related to operations and procurement.
5. Prepare and maintain accurate documentation to support audits, accountability measures, and operational reporting.

Vendor & Contract Oversight
6. Manage vendor relationships to ensure service quality, timely delivery, and contract compliance.
7. Support competitive bid proposal and quotation processes in collaboration with the Director and Buyer.
8. Assist with contract renewal, amendments, and vendor performance reviews.
9. Resolve vendor-related issues, including delivery problems, product quality concerns, and contract disputes.

Procurement & Inventory Oversight
9. Work closely with the Buyer to align procurement and inventory practices with departmental needs.
10. Provide guidance and oversight to manage purchasing and inventory systems effectively.
11. Oversee logistics of ordering, receiving, and distributing supplies to campuses in coordination with warehouse staff.
12. Monitor procurement of USDA commodities and ensure entitlement usage and compliance.
13. Review vendor performance and product quality with the Buyer to confirm compliance with specifications.
14. Support the development of ordering cycles to ensure product availability in advance of menu and operational needs.
15. Assist in documenting purchases, inventory, rebates, discounts, and promotions to ensure accurate financial tracking.

Operational Support
16. Assist the Director with operational budget tracking and monitoring.
17. Coordinate with warehouse, maintenance, and other staff to ensure timely repair, replacement, and delivery of goods and equipment.
18. Safeguard departmental resources, including equipment, supplies, and inventories.
19. Provide training and guidance to staff on operational procedures, compliance expectations, and vendor interactions.
20. Perform other duties as assigned by the Director of School Nutrition.

Working Conditions:

Mental Conditions/Physical Demands/Environmental Factors:

Maintain emotional control under stress; may work irregular hours; occasional prolonged hours; frequent district-wide travel; Frequent standing, walking, pushing, and pulling; moderate lifting and carrying; some stooping, bending, and kneeling; limited exposure to extreme hot and cold temperatures.

The foregoing statements describe the general purpose and responsibilities assigned to this job and are not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required.  I have read, understand and attest to the above description and funding relating to my daily activities.

Signature                                                                                                                             Date                                                              

Salary : $80,987 - $114,161