What are the responsibilities and job description for the Clerical Class V - Human Resources position at School City of Hammond?
Job Duties/Responsibilities
Processing of all subs including coordinating with Payroll ensuring proper setup in payroll system, setup in Global Compliance Network, processing of I9’s, processing of Indiana New Hire website, etc.- Review and approve substitute teaching permits through the Licensing Verification System
- Assign substitute clericals to buildings when coverage is needed.
- Reports terminations & resignations to the Indiana website in-new hire.com
- Create and maintain accurate employee records, Personnel files, Human Resources lists, etc.
- Work daily in the LOW payroll system, updating general employee information and pay records as necessary and compiling reports
- Process resignations and terminations in LOW.
- Maintaining employee original hire dates in the payroll system.
- Review, and process, when necessary, criminal background checks for potential employees through Safe Hiring Solutions.
- Create, distribute, and maintain a database for reasonable assurance letters, on an annual basis.
- Respond to general inquiries from the public and School City of Hammond (SCH) employees regarding personnel issues regarding substitutes.
- Inform employees of district policies, procedures, and other applicable laws.
- Compile the classified portion of the personnel report on a bi-weekly basis.
- Create job postings, post job openings on NIMBLE.
- Maintain the online application system on NIMBLE
- Respond to all inquiries from the Department of Workforce Development regarding employees’ eligibility for unemployment insurance benefits
- Prepare employment verification letters for employees when requested.
- Prepare letters and/or memos for personnel issues upon request.
- Respond to verification of employment requests (verbal or written) from various corporations/agencies.
- Coordinate distribution process of employee handbooks.
- Work closely with the Payroll Department to ensure proper information is received in a timely manner.
- Communicate salary changes to the payroll department.
- Compile data for ECA and Sports including contacting schools for recommendations, processing, creating, and maintaining a database, providing all certified, classified, and non-faculty salary information to payroll.
- Maintain payroll information for ECA and Sports.
- Report all Non-Faculty and Classified Coach staff members on the personnel report; this includes Initial recommendations, Changes/Corrections, and Resignations.
- Submit all Non-Faculty and Classified Coach staff members information to Payroll. This includes initial recommendations, changes and/or corrections and deletion of payments.
- Process and communicate address, phone number, and name changes to the appropriate departments.
- Maintain employee personnel files on a regular basis.
- Switchboard coverage as needed
- Process Substitute reapplication forms during summer months
- Other projects/tasks as assigned by Director of Human Resources
Work Hours-6:00-2:30-The hours are subject to change
