What are the responsibilities and job description for the Financial Assistant to Payroll position at School Administrative Unit #9?
POSITION: Financial Assistant to Payroll
QUALIFICATIONS:
- Associates Degree minimum
- Maintain a high level of ethical behavior and confidentiality as it regards school business
- Proactive team player
- Knowledge of generally accepted accounting principles
- Experience meeting deadlines with efficiency and accuracy.
- Ability to perform detailed work involving written and numerical data
- Capable of a high level of proficiency utilizing an accounting database and Microsoft Excel
- Able to work independently, while contributing to the entire team
- Well versed in oral and written communication
REPORTS TO: Business Administrator
JOB GOAL: To retrieve, compile, process and report accounting data concerning financial transactions of expenditures, income and payroll.
PERFORMANCE RESPONSIBILITIES:
Assist the Business Administrator in any departmental task required, with a primary focus on payroll.
Primarily assigned to assist the Payroll Manager in preparing the biweekly payroll, including:
- Maintain accurate and updated payroll information
- Process timesheets and absence reports for four (4 )school districts and the SAU9
- Compute and deposit payroll taxes
- Verify payroll deductions and remittance
- Produce and disseminate checks and direct deposit notices
- Reconciliation of payroll for audit, 941’s and W-2 reporting
- Maintain and file records to ensure a smooth annual audit
- In the absence of Payroll Manager, process payroll.
- Performs the duties and responsibilities of the Financial Assistant to Payroll as directed by the Business Administrator.
- Performs any other relevant task that may be assigned by the Business Administrator or Superintendent.
TERMS OF EMPLOYMENT: In accordance with the Personnel Policies for SAU #9 employees.
WORK YEAR: 260 days per year, 8 hours per day
EVALUATION: Performance of this job will be evaluated in accordance with the provisions of the SAU #9 Board’s policy on Evaluation of Support Personnel. The Business Administrator will be the evaluator.
DISCLAIMER: This job description lists the general duties and is not intended to list every specific function that is required. Superintendent and Business Administrator seek amendments as necessary.