Accounting Assistant

We are seeking a proactive and detail-oriented Accounting Assistant to join our accounting team in a dynamic commercial real estate environment. This role supports the day-to-day accounting operations, including property level vendor payments, and tenant billing. The ideal candidate will have a strong understanding of basic accounting principles, excellent organizational skills, and the ability to work collaboratively.

ESSENTIAL FUNCTIONS/TASKS:

• Process invoices, including scanning, assigning vendor code, expense account and description, and routing for approval.
• Reconcile vendor statements and follow up on outstanding invoices as required.
• Coordinate with property managers and vendors to resolve billing issues.
• Work with Regional and Corporate Accounting offices to meet weekly check run deadlines.
• Receive and post tenant rent payments.
• Calculate and post monthly late fees.
• Enter tenant billing adjustments as needed.
• Prepare and review various accounts payable and accounts receivable reports.
• Input and post monthly mortgage payments.
• Post work order charges to tenant ledgers.
• Input executed leases/amendments and maintain tenant information.
• Provide support/assistance to Accounting and Operational staff as appropriate.
  • Receive and route department mail, packages, and correspondence. Handle FedEx/UPS/Special deliveries and pick-ups.
  • Ensure proper functioning of all office equipment, including maintaining copier paper and toner.
  • Assist in ordering/maintaining office and kitchen supplies.
  • Perform additional data entry and administrative tasks as assigned.

EXPERIENCE, TRAINING, SKILLS REQUIRED:

• 2-3 years of accounts payable and accounts receivable experience with an automated accounting system preferred.
• Yardi property management software experience a plus.
• Proficiency in Microsoft Excel and accounting software.
• Accurate and proficient with computer keyboard and 10-key.
• Strong attention to detail and accuracy.
• Organized, analytical, detail oriented, and capable of handling multiple tasks and meeting deadlines.
• Excellent communication and organizational skills.
• Team player with strong work ethics, interpersonal skills, and ability to work cooperatively across departmental line.
• Flexibility to change work assignments and priorities at a moment’s notice.
• Familiarity with lease structures and tenant billing
• Understanding of real estate financial terminology and reporting

EDUCATION:

• Associate’s degree in Accounting, Finance, or related field (Bachelor’s preferred).

LICENSE OR CERTIFICATE REQUIRED:

• None.

TRAVEL REQUIREMENTS:

• Minimal travel.

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Schnitzer Properties offer a full benefits package with medical, dental, vision, 401k, and FSA options as well as vacation, sick, and holiday pay.

We are an Equal Opportunity Employer and do not discriminate against any employee or applicant for employment because of race, color, sex, age, national origin, religion, sexual orientation, gender identity, status as a veteran, and basis of disability or any other federal, state or local protected class.