What are the responsibilities and job description for the Executive Assistant position at Schneider Buchel LLP?
About the RoleThis is a critical support role focused on enabling our partners to lead, manage, and grow the firm effectively. You’ll be the go-to person for everything from calendar and meeting coordination to document preparation and internal follow-up. It’s part gatekeeper, part air traffic control, and part trusted advisor — all rolled into one. This role is 90% business-focused, with approximately 10% involving personal assistance.This role is best suited for someone who thrives on keeping things running smoothly, stays calm under pressure, and takes ownership of the details others overlook. You’ll support the firm’s leaders, including its visionary leader at a law firm known for its values, results, and excellent culture; all while having a direct impact on the firm’s effectivenessOur Culture & ValuesAt Schneider Buchel, we’re serious about excellence—but we don’t take ourselves too seriously. We bring high standards, sharp minds, and strong values to the table every day. Our team delivers best-in-class legal work with precision, urgency, and a relentless focus on client service. We lead in our market because we set the bar higher for quality, responsiveness, and results. We’re a firm that works hard, celebrates wins, supports one another, and never settles for “good enough.” If you thrive in a fast-paced, detail-oriented environment and take pride in being the calm, steady hand behind the scenes, apply todayCompensation:$65,000 /- DOEResponsibilities:Executive & Administrative SupportManage complex calendars, meetings, and appointments for both partnersCoordinate internal and external meetings, including prep materials, agendas, and action itemsHandle travel bookings & expense reimbursementsDraft, review, and format documents, emails, and presentations with a high degree of professionalismCommunicationServe as liaison between partners and internal teams, ensuring follow-up on key tasks and deadlinesServe as liaison between the partners and clients, vendors, and external stakeholdersMaintain organized physical and digital filing systemsTrack and manage to-do lists, legal filing deadlines, and administrative workflowsEnsure timely communication and high responsiveness on behalf of the partnersOffice & Team CoordinationSupport general office management tasks and help maintain a productive environmentAssist with the onboarding of new staff and coordination with HR or vendors as neededHandle confidential information with discretion and professionalismSchedule personal appointments, reservations, or travel as requested.Coordinate with vendors for personal matters (e.g., home services, deliveries)Manage certain personal logistics that may impact work schedules.Qualifications:Minimum 5 years of experience in an executive assistant or senior administrative roleOutstanding organization and time management skills — you're known for keeping others on trackExcellent written and verbal communication skillsComfortable with Microsoft Office, email/calendar platforms, and modern file management toolsStrong attention to detail, reliability ,and follow-throughProactive, resourceful, and quick to anticipate needs or spot issuesComposed under pressure and skilled at juggling multiple prioritiesLegal or professional services experience is a plus, but not requiredLoyal and able to keep confidentialityAbout CompanySchneider Buchel LLP is a fast-growing, enterprising law firm specializing in community associations, real estate, and commercial litigation. We serve hundreds of HOAs, condos, and co-ops throughout New York State. Our team is focused, responsive, and relentlessly committed to client service and employee happiness. As we scale, we are building a team that can grow with us.What We OfferCompetitive Salary: Compensation is commensurate with experienceHealth Benefits Contribution: Enjoy the firm’s health plan with our contributionProfit-Sharing Plan: Share in the firm’s success401(k) Plan: plan for your future with our 401(k) offeringBonus Opportunity: Be rewarded for your actual contributionsFree access to the on-site gym at the firm’s building and rooftop terrace
Salary : $65,000